Procurement Support Specialist
7 days ago
Procurement Support Specialist
Description:We are seeking a highly organized and detail-oriented Procurement Support Specialist to join our team. The successful candidate will provide administrative support to the Procurement team in managing end-to-end tendering processes.
This role is ideal for an individual with a strong background in procurement administration and documentation, as well as experience working with GeBIZ and data analytics tools.
Key Responsibilities:- Administrative Support: Provide administrative support to the Procurement team in managing end-to-end tendering processes, from preparation to award.
- Tender Management: Administer GeBIZ-related tender processes, ensuring timely and accurate processing of all relevant activities in accordance with established guidelines.
- GeBIZ Management: Manage GeBIZ Management as GeBIZ Administrator and support all internal staff in GeBIZ issues.
- Liaison and Communication: Liaise with business units to monitor and track pre- and post-award tender activities, maintain accurate documentation, and manage contract expiry timelines.
- Data Analysis: Maintain and update the central tender register; develop and manage automated dashboards for procurement data analytics to monitor tender validity and contract expirations.
- Documentation and Reporting: Manage procurement documentation in line with the organization's knowledge management policies and procedures; ensure systematic filing, documentation, and archiving of procurement records.
- Experience: Proven experience in procurement administration and documentation.
- Skillset: Strong background in government procurement processes, with hands-on experience using GeBIZ and data analytics tools.
- Additional Skills: Familiarity with the Instruction Manual on the Management of Public Records (IM4L) is an advantage.
This is a 3-year contract with the possibility of renewal.
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