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Project Administrator Assistant

3 weeks ago

Singapore QS CONSULTANTS PTE. LTD. Full time

At QS CONSULTANTS PTE. LTD., we are seeking an exceptional Project Administrator Assistant to join our team.

Job Summary

The Project Administrator Assistant will provide administrative support to our Quantity Surveyors, ensuring the smooth operation of our projects.

Key Responsibilities:
  • Document Management: Bind contract documents and maintain a record of all project-related paperwork.
  • Procurement Support: Liaise with suppliers and vendors to obtain quotations, send out tender invitations, and manage records.
  • Human Resource Assistance: Assist in recruitment processes, including scheduling interviews and handling resumes, as well as supporting onboarding and offboarding for employees.
  • Data Entry: Enter cost data into spreadsheets to ensure accurate financial tracking.
  • General Administrative Support: Answer phone calls, act as a point of contact for visitors, manage office supplies, coordinate maintenance for office equipment, and provide additional administrative support as needed.
  • Miscellaneous Tasks: Plan and execute company events to foster a positive work environment.
Requirements:
  • Organizational Skills: Possess excellent organizational skills to prioritize tasks and meet deadlines.
  • Attention to Detail: Demonstrate attention to detail to ensure accuracy in documentation and data entry.
  • Multi-Tasking Ability: Ability to juggle multiple tasks simultaneously while maintaining productivity.
  • Microsoft Office Skills: Proficient in Microsoft Office applications, including Excel, Word, and other relevant software.
  • Construction Knowledge: Familiarity with construction principles and practices is desirable but not essential.