Administrative Finance Strategist

3 days ago

Singapore MALCA-AMIT SINGAPORE PTE. LTD. Full time

MALCA-AMIT SINGAPORE PTE. LTD. is seeking an experienced Administrative Finance Strategist to join our team.

Estimated Salary: SGD 8,000 - 10,000 per month

Job Description:Administrative Leadership:
  • Lead the administrative team to ensure efficient and effective office operations, including office supplies management, facilities coordination, and overall office organization.
  • Oversee and streamline day-to-day administrative tasks, ensuring compliance with company policies and legal/regulatory standards.
  • Manage vendor relationships and oversee service contracts, ensuring quality service delivery and cost control.
  • Supervise and guide administrative staff, providing training, support, and performance evaluations.
  • Manage office safety, security, and housekeeping to maintain a professional, healthy work environment.
  • Organize and oversee the planning and coordination of meetings, events, and travel arrangements.
Financial Management:
  • Oversee and approve payment requests for overseas stations in accordance with company policies and procedures, ensuring that payments are processed accurately and on time.
  • Ensure supplier costs are accurately tracked and recorded in the system, matching invoices against purchase orders and contracts to verify correctness.
Strategic Planning & Process Improvement:
  • Identify areas for improvement in administrative and financial processes and implement best practices for greater efficiency and cost-effectiveness.
  • Lead initiatives to automate administrative tasks, such as document management or expense tracking, and introduce new tools to streamline workflows.
Project Management & Process Improvement:
  • Lead and participate in projects aimed at digitalizing administrative and financial processes to improve efficiency, reduce errors, and enhance overall operations.
  • Oversee the implementation of new software, automation tools, or technologies designed to streamline workflow, financial tracking, and reporting.
  • Collaborate with cross-functional teams to identify areas for process improvement and develop strategies to optimize workflows in administration, finance, and other business areas.
  • Manage project timelines, budgets, and resources to ensure successful project execution and delivery within scope and on time.
Requirements:
  • A diploma or degree in Business Administration, Finance, Accounting, or a related field.
  • Proven experience in managing both administrative operations and financial processes, including ensuring proper invoice recording and supplier cost management.
  • Experience in project management, particularly in digital transformation, process optimization, or technology integration.
  • Excellent organizational skills and attention to detail.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and financial software (e.g., Xero, QuickBooks).
  • Strong communication skills, both written and verbal, with the ability to collaborate effectively with teams across all levels.
  • Ability to think strategically, prioritize tasks, and make decisions in a fast-paced environment.

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