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Administrative Support Specialist

2 months ago

Singapore MyCareersFuture Full time

**Job Summary**

MyCareersFuture is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.

**Key Responsibilities:**

  • Attend to customer inquiries and respond to their needs in a timely and professional manner.
  • Coordinate with clients to arrange schedules and assign tasks to technical staff as needed.
  • Monitor and follow up on company emails from customers to ensure prompt resolution of their concerns.
  • Apply Microsoft Excel skills to perform calculations and data analysis.
  • Work independently with minimal supervision to achieve goals and objectives.
  • Prepare quotations and invoices for clients.
  • Liaise with suppliers to procure spare parts and services.
  • Order spare parts from suppliers in Singapore and overseas.
  • Assist sales team in preparing sales and accounts receivable reports.
  • Monitor office supplies and restock as needed.
  • Perform other ad-hoc tasks as required.

**Requirements:**

  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Excel.
  • Ability to multitask and prioritize tasks effectively.