Departmental Operations Coordinator
6 days ago
NIE is seeking a highly skilled administrative support officer to join our English Language and Literature (ELL) Department. The successful candidate will provide administrative support to the department in various areas including course administration, timetabling, examination matters, and more. Key responsibilities include managing course administration, timetabling, and examination matters for Teachers' Language Development courses offered by ELL, verifying reimbursement claims, and supporting Institutional Review Board (IRB) and research grant related matters. In addition, the candidate will oversee asset management, facilities, and workspace allocations for faculty and staff, assist in processing external consultancy applications, handle new faculty, staff, and visiting scholars induction, provide support to visiting scholars, and maintain Department webpages on Sitefinity platform. The ideal candidate will possess excellent organizational and project management skills, proficient in Microsoft Office Applications, and have a service-oriented individual with a pleasant personality and positive learning attitude.
Key Responsibilities
- Course Administration: Managing course administration, timetabling, and examination matters for Teachers' Language Development courses offered by ELL.
- Reimbursement Claims: Verifying reimbursement claims and processing purchase requests from research staff.
- IRB and Research Grant: Supporting Institutional Review Board (IRB) and research grant related matters.
- Asset Management: Overseeing asset management, facilities, and workspace allocations for faculty and staff.
- Consultancy Applications: Assisting in processing external consultancy applications.
- New Faculty/Staff Induction: Handling new faculty, staff, and visiting scholars induction.
- Visiting Scholars: Providing support to visiting scholars and maintaining Department webpages on Sitefinity platform.
- Conferences and Seminars: Supporting conferences, seminars, and webinars organized by the Department.
- Polytechnic Diploma.
- At least 2 years of relevant working experience in education institutions.
- Must have attention to detail.
- Possess good communication and collaborative skills.
- Excellent organizational and project management skills.
- Proficient in Microsoft Office Applications.
- Service-oriented individual with a pleasant personality and positive learning attitude.
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