Operations Coordinator

4 days ago


Singapore Singapore University of Social Sciences Full time

The Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment.

We believe everyone should have equal opportunities and develop to their fullest potential in their careers.

Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.

The Operations Coordinator is responsible for providing administrative and operational support to the Library, including tracking progress on projects, planning and organizing meetings, training sessions, and other departmental events/activities.

This role works collaboratively with library staff to coordinate curricular and research services to support the learning, teaching, and research activities of the SUSS community.

The position works closely with the Director, Digital Library in budget planning, human resources, and customer service procedures.

  • Manage day-to-day administrative and logistical requirements within the Library.
  • Provide secretarial support for meetings, and serve as primary administrative contact between the Library and other departments in SUSS.
  • Perform budgetary, financial, and procurement tasks, including sourcing/renewing, order placement, receipt and invoice processing, fund and vendor management, and the monitoring and reporting of expenditures.

Assist in developing and tracking budget for the Library.

Keep informed of emerging standards and developments in SUSS administration, Finance, IT, and procurement matters in order to develop, maintain, and update departmental policies, procedures, and systems, and ensure quality, operational efficiency, and compliance with the University policies.

Assist in the implementation of the entire life cycle of the library resources, which includes selection for disposal and replacement.

Assist in the promotion of the resources across different platforms and channels.

May work some evenings and weekends.

Participate and/or lead in library-wide initiatives and projects.

Monitor the training plans and records for all Library staff.

Ensure proper tracking of and oversee the use, management and disposal of the various assets and inventory of the Library.



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