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Executive Assistant Manager

1 week ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
Job Description:

The Corporation Lab at NTU seeks an experienced Executive Assistant Manager to oversee its daily operations. This individual will be responsible for managing various functions, including administration, logistics, procurement, and finance related activities.

Key Responsibilities:
  • Assist the Centre Director in overseeing daily operations.
  • Collaborate with units and stakeholders to ensure effective governance of policies, procedures, and systems.
  • Maintain SOPs and ensure compliance with policies and guidelines.
  • Facilitate procurement matters and manage assets in the lab.
  • Oversee finances, handling invoicing and fund requisitions.
  • Track budgets and expenses for projects and accounts.
  • Monitor expenditures for research purchases, conference/research travel, and visiting professors.
  • Prepare accurate financial records and reports, providing insights to management.
  • Support centre visits, events, workshops, and conferences.
  • Provide executive support to the Centre Director.
Requirements:
  • Recognized university degree in relevant disciplines.
  • At least 5 years of experience in a university or research institute environment.
  • Strong finance experience and analytical skills.
  • Good communication, interpersonal, and time management skills.
  • Resourceful, meticulous, open-minded, and adaptable.
  • Proficient in Microsoft office applications.
  • Able to maintain confidentiality.