Association Management Administrator

3 weeks ago


Singapore TAC-GROUP PTE. LTD. Full time
Job Overview:

The Association Management Administrator plays a vital role in ensuring the efficient functioning of the association's operations. This position requires exceptional organizational and communication skills to manage daily administrative tasks, provide support to members, and implement initiatives aligned with the association's goals. Key responsibilities include administrative support, member services, financial and operational management, board and committee support, and event coordination.

Main Responsibilities:
  • Administrative Support: Manage and oversee daily administrative operations, including scheduling meetings, preparing reports, and maintaining records. Serve as the primary point of contact for members, handling inquiries, registrations, renewals, and other requests in a timely manner. Maintain the association's membership database, ensuring accurate records and preparing membership statistics and reports as needed. Assist in managing the association's website and social media platforms, keeping content up to date and relevant. Organize and prepare for meetings, conferences, workshops, and events, including taking minutes, managing logistics, and coordinating with vendors and stakeholders.
  • Member Services: Respond to member inquiries and provide exceptional customer service to maintain a positive relationship with all members. Support the development and execution of membership engagement strategies to increase recruitment, retention, and satisfaction. Assist in coordinating membership drives and campaigns to grow the association's member base.
  • Financial & Operational Management: Assist with budget preparation, financial tracking, and reporting, working closely with the finance team to ensure compliance and financial health of the association. Manage invoicing, payments, and renewals for membership, events, and sponsorships. Oversee procurement of office supplies, event materials, and other resources as needed.
  • Board and Committee Support: Provide administrative support to the Council/EXCO and various committees, including scheduling meetings, distributing agendas, and following up on action items. Assist with the preparation of board meeting materials and reports. Coordinate communication between the board, committees, and members to ensure smooth operations.
  • Event Coordination: Assist with planning and execution of association events such as annual meetings, conferences, networking sessions, and educational programs. Manage event logistics, including venue selection, catering, registration, and on-site support.

Requirements:

  • Bachelor's degree in Business Administration or related field (preferred but not required).
  • 1-2 years of experience in an administrative or management role, preferably within an association or non-profit organization.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple tasks and prioritize workload effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Familiarity with budgeting and basic financial management.
  • Ability to work both independently and as part of a team.
Key Competencies:
  • Customer Service-Oriented: Focus on building strong relationships with members and providing high-quality service.
  • Organized: Ability to handle multiple projects, set priorities, and manage deadlines.
  • Proactive: Able to anticipate needs, solve problems independently, and adapt to a changing environment.
  • Attention to Detail: Ensure accuracy and quality in work, particularly in managing databases, reports, and financial information.
Working Conditions:
  • Office-based role with occasional travel for meetings and events.
  • May require evening or weekend work during events or special projects.


  • Singapore Singapore Swimming Association Full time

    About the RoleThe Singapore Swimming Association is seeking a highly organized and detail-oriented Admin Assistant to provide essential administrative support to the National Swimming Pathway and Coach Development initiatives.Key Responsibilities• Handle general inquiries from members and stakeholders via email and phone in a timely and professional...


  • Singapore AZIMUT INVESTMENT MANAGEMENT SINGAPORE LTD. Full time

    Roles & ResponsibilitiesWe are seeking a highly organized and detail-oriented Administrative Associate to join our dynamic wealth management team. The successful candidate will play a crucial role in providing comprehensive administrative support to our team of wealth managers, ensuring smooth operations and exceptional client service delivery.How you can...


  • Singapore KALLANG ALIVE SPORT MANAGEMENT CO PTE. LTD. Full time

    Key ResponsibilitiesAs an Administrative Support Associate at Kallang Alive Sport Management, you will be responsible for a variety of administrative tasks including packaging tickets, labeling boxes for courier, and organizing inventory. You will also be required to perform ad-hoc duties as assigned by management.RequirementsThis role requires a commitment...


  • Singapore SINGAPORE SCOUT ASSOCIATION, THE Full time

    Roles & ResponsibilitiesThe Singapore Scout AssociationThe Singapore Scout Association was established in 1910 with the mission of educating young people, through a value system based on the Scout Promise and Scout Law, to help build a better world where people are self-fulfilled as individuals and play a constructive role insociety.By always doing their...

  • Assistant Association

    3 weeks ago


    Singapore SINGAPORE VEHICLE TRADERS ASSOCIATION Full time

    Roles & ResponsibilitiesRequirement:1) Leading the Administrative Team2) Manage Office Administrative Operations3) Manage Office Document, Data & Equipment4) Secretarial & Administrative Support to Office Bearers5) Coordinate meetings, AGM, EOGM and Events6) Submit regular management reports to Executive Committee7) Participate in the various Working...

  • Day activity centre

    2 weeks ago


    Singapore Autism Association Full time

    Join our dedicated team at Eden Day Activity Centre and make a positive impact on the lives of adults with autism! We are currently seeking a passionate and skilled Day Activity Centre (DAC) Associate Coach to help us create a nurturing environment where our clients can thrive. As a DAC Associate Coach, you will play a vital role in supporting our...


  • Singapore Singapore Shooting Association, The Full time

    Roles & ResponsibilitiesPosition: Assistant Finance & Admin ManagerOrganization: Singapore Shooting AssociationLocation: SingaporeReports to: General Manager / Hon TreasurerRole Overview:The Assistant Finance & Admin Manager at the Singapore Shooting Association will oversee the financial health of the organization. This role encompasses financial planning,...

  • Administrative Lead

    5 days ago


    Singapore SINGAPORE VEHICLE TRADERS ASSOCIATION Full time

    SINGAPORE VEHICLE TRADERS ASSOCIATION seeks an Administrative Lead to oversee the day-to-day operations of its office. This role is ideal for a highly organized individual with excellent leadership skills.Job SummaryWe are looking for an experienced administrator to lead our administrative team and manage office operations, document management, and equipment...


  • Singapore Recruit Express Pte Ltd Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Associate to join our team at Recruit Express Pte Ltd. As an Administrative Support Associate, you will be responsible for maintaining an efficient filing system, managing inventories and fixed assets, and collecting statistical records of programs and activities.Key...


  • Singapore Singapore Book Publishers Association Full time

    Roles & ResponsibilitiesResponsibilitiesAs part of the Singapore Book Publishers Association (SBPA) reporting directly to the Manager/HOD, this individual is required to work with various stakeholders consisting of the Executive Committee of SBPA, Government agencies to oversee grant management and disbursements to support the various SBPA programmes.Grant...


  • Singapore K.L. UNION TRADING CO. (PTE) LTD Full time

    Job TitleAdministrative and Accounting AssociateAbout the RoleWe are seeking an experienced Administrative and Accounting Associate to join our team at K.L. UNION TRADING CO. (PTE) LTD.ResponsibilitiesThe successful candidate will be responsible for:Administrative SupportRespond to phone calls and messages in a timely and professional manner.Accounts...


  • Singapore PLANT ELECTRICAL INSTRUMENTATION PTE LTD Full time

    Job SummaryPLANT ELECTRICAL INSTRUMENTATION PTE LTD is seeking an Administrative Support Associate to join our team. The ideal candidate will have excellent administrative skills and be able to work independently.Key ResponsibilitiesHandling of purchase orders & invoicesOther administrative works as assignedProvision of administrative support to the teamTell...


  • Singapore Singapore Swimming Association Full time

    Singapore Aquatics (SAQ) is the governing body for aquatic sports including swimming, water polo, diving, artistic swimming and open water swimming in Singapore. As a leading National Sports Association, we invite passionate and capable applicants who can contribute to our cause in the following position: HR & ADMIN MANAGER A. PRIMARY JOB PURPOSE Reporting...


  • Singapore YISHUN TOWING PTE LTD Full time

    Job DescriptionWe are seeking an experienced Administrative Support Associate to join our team at YISHUN TOWING PTE LTD.About the RoleThis is a fantastic opportunity for individuals who enjoy administrative work, possess excellent organizational skills and can thrive in a dynamic environment.As an Administrative Support Associate, you will be responsible for...


  • Singapore HLBC PTE. LTD. Full time

    Administrative Support Roles and ResponsibilitiesAs an administrative support associate at HLBC PTE. LTD., you will provide front-desk service duties, including handling incoming calls and walk-in visitors. You will also be responsible for managing overall cleanliness and tidiness of office areas, including ordering office supplies and coordinating...


  • Singapore Association of Aerospace Industries (Singapore) Full time

    Job Title: Executive, Grant Administration ProfessionalJob Summary:We are seeking a skilled Contract Grant Administrator to join our team at the Association of Aerospace Industries (Singapore). As a Contract Grant Administrator, you will be responsible for processing applications for funding/grants/schemes and administering award letters based on approved...


  • Singapore CONSTRUKT PTE. LTD. Full time

    We are seeking a highly organized and detail-oriented Business Administrative Support Associate to join our team at CONSTRUKT PTE. LTD.As a Business Administrative Support Associate, you will be responsible for providing administrative support to the company, including data entry, procurement, and Human Resources tasks.Key Responsibilities:Assist in data...


  • Singapore K9ASSISTANCE (LIMITED) Full time

    Roles & ResponsibilitiesReports to: Executive Director of K9Assistance (Limited)Employment Type: Full-time 1-Year ContractJob Summary: The Administration Associate is responsible for performing a range of administrative and clerical tasks to ensure the efficient operation of the office. This role involves handling correspondence, managing files, data entry,...


  • Singapore SINGAPORE POULTRY HUB PTE. LTD. Full time

    Job SummaryThe Administrative Support Associate position at Singapore Poultry Hub Pte. Ltd. is a key role in ensuring the efficient operation of our office. This position involves handling various administrative tasks, such as scheduling meetings, managing correspondence, and maintaining records. Key Responsibilities: Office Support: Provide administrative...


  • Singapore LO HONG KA HEALTH CARE PTE. LTD. Full time

    Administrative SupportAs an Administrative Support Associate at LO HONG KA HEALTH CARE PTE. LTD., you will be responsible for assisting the Account Department with various tasks, including accounts payable and accounts receivable. Your duties will also include preparing invoices, expense reports, and financial documents, as well as coordinating with vendors...