Purchase Order Coordinator

4 days ago


Singapur, Singapore Pottery Barn Full time

JOB SUMMARY:

Established in 1956, Pottery Barn is a leading specialty retailer of home furnishings across the United States and Canada. Our brand is recognized for its quality and style, and we effectively promote our offerings through various channels, including retail locations, catalogs, and online platforms. A significant aspect of our growth strategy involves expanding our global presence through both company-operated stores and strategic partnerships.

This role is responsible for overseeing all aspects of purchase order management and liaising with cross-functional teams within the assigned division(s) of the brand for our international operations. Additionally, this position aids in generating and analyzing reports as required.

KEY RESPONSIBILITIES:

Order Management

Collaborate with Merchandise Planners and Franchise partners on order submissions using Relex and Order Portal systems. Manage the creation and revision of Purchase Orders in the Netsuite system. Ensure that purchase orders are accurately transmitted, received, and confirmed by vendors. Maintain precise ship dates, quantities, costs, and descriptions within purchase orders. Track the status of purchase orders, including production, shipping, and receiving updates in GTN and POC Systems. Monitor SKU pass emails to ensure timely issuance of purchase orders. Regularly communicate with Franchise partners regarding the status of purchase orders.

Communication

Follow up on the SKU setup process with Merchandising and Merchandise Operations teams, addressing and resolving SKU availability issues to facilitate timely purchase order creation. Relay relevant ordering information, including changes and cancellations, to Global partners, Sourcing teams, and vendors. Collaborate with cross-functional partners to identify and resolve any shipment and transportation challenges. Ensure that accurate ship dates, quantities, costs, and descriptions are reflected in purchase order revisions and communicate these changes to Global partners, Sourcing teams, and vendors. Assist in addressing all inquiries related to orders through communication with various internal teams, including Customs, Transportation, Freight Forwarders, Sourcing, and QA.

Reporting and Analysis

Generate reports as necessary. Analyze shipment timing to support monthly revenue forecasts.

Other Responsibilities

Participate in cross-functional meetings with Global merchants and Franchise partners. Complete additional duties and responsibilities as assigned by the supervisor.

QUALIFICATIONS:

A tertiary qualification with 1-2 years of experience in a Merchandising and/or Purchasing role is required. Proficiency in Microsoft Excel and strong analytical skills are essential. Attention to detail and strong follow-through capabilities are necessary. Excellent organizational skills and the ability to manage multiple tasks effectively. A sense of urgency and a proactive approach to problem-solving are crucial. Superior written, verbal communication, and listening skills are required. Ability to thrive in a fast-paced, collaborative environment. A willingness to learn and adapt is essential.

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