Purchase Order Coordinator

4 days ago


Singapur, Singapore Pottery Barn Full time

JOB SUMMARY:

Established in 1986, Pottery Barn is a leading retailer specializing in high-quality home furnishings and decor. Our commitment to excellence and customer satisfaction has made us a trusted name in the industry. We operate through various channels, including retail locations, online platforms, and catalogs, ensuring our products reach customers effectively.

This role is responsible for overseeing all aspects of purchase order management, ensuring seamless communication with various teams across the organization. The position plays a vital role in supporting the generation and analysis of reports to enhance operational efficiency.

KEY RESPONSIBILITIES:

Order Management

Collaborate with Merchandise Planners and Franchise partners for order submissions using designated systems. Manage the creation and updates of Purchase Orders within the designated software. Ensure successful transmission and confirmation of purchase orders with vendors. Maintain precise details regarding ship dates, quantities, costs, and descriptions in purchase orders. Track and monitor the status of purchase orders, including production and shipping updates. Keep a record of SKU pass communications to ensure timely issuance of purchase orders. Regularly communicate with Franchise partners regarding the status of purchase orders.

Communication

Follow up on SKU setup processes with relevant teams, addressing any availability issues to facilitate timely order creation. Relay important ordering information, including changes and cancellations, to Global partners and vendors. Work collaboratively with cross-functional teams to resolve shipment and transportation challenges. Ensure accurate updates to ship dates, quantities, costs, and descriptions in purchase order revisions and communicate these changes effectively. Assist in addressing inquiries related to orders through communication with various internal teams.

Reporting and Analysis

Generate necessary reports as required. Analyze shipment timing to support revenue forecasting efforts.

Other Responsibilities

Participate in cross-functional meetings with Global merchants and Franchise partners. Complete additional tasks and responsibilities as assigned by the supervisor.

QUALIFICATIONS:

A tertiary qualification with 1-2 years of experience in a Merchandising or Purchasing role is preferred. Proficiency in Microsoft Excel and strong analytical skills are essential. Detail-oriented with a strong ability to follow through on tasks. Excellent organizational skills and the capacity to manage multiple tasks effectively. Demonstrated urgency and problem-solving abilities. Strong written, verbal, and listening communication skills. Ability to thrive in a fast-paced, collaborative environment. A willingness to learn and adapt.

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