Lease Operations Specialist

1 week ago

Singapore beBeeAdministrative Full time $4,000 - $6,000
Job Description

We are seeking a highly organized and detail-oriented individual to join our leasing team as a Lease Administrator. The successful candidate will be responsible for supporting the leasing team in all aspects of lease administration, ensuring accurate and timely management of lease documents, tenant communication, and compliance with lease terms and conditions.

The successful candidate will perform administrative duties and support to the Leasing team, maintaining the leasing & marketing databases, preparation of lease documentations and other related documents, tracking of lease status and timely maintenance of tenancy records. They will also liaise with various parties on lease-related matters such as tenants, lawyers, IRAS, HDB, JTC, etc.

The ideal candidate will have a Diploma in Building Estate Management, Business Administration or its equivalent with at least 2 years of relevant experience. Proficient with Microsoft Office and strong communication and written skills are essential. The candidate must be meticulous, diligent, a team player, independent and process initiative.

  • Perform administrative duties and support to the Leasing team
  • Maintaining the leasing & marketing databases
  • Preparation of lease documentations and other related documents, tracking of lease status and timely maintenance of tenancy records
  • Liaise with various parties on lease-related matters such as tenants, lawyers, IRAS, HDB, JTC, etc
  • Provide support for meetings and preparation of weekly and monthly reports
  • Liaise and co-ordinate with the Leasing team as well as other departments to ensure timely execution and return of tenancy documents by Tenants
  • Monitor lease expirations and renewal opportunities
  • Assist in the onboarding process for new tenants, ensuring all necessary documentation is completed and submitted
  • Track and ensure timely follow up of financial transactions such as lease payments, refund of security amount, etc
  • Record and reconcile all audited sales report and GTO billing, if required
  • Any other assigned duties

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