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Junior School Administrative Assistant

2 months ago

Singapore NORTH LONDON COLLEGIATE SCHOOL (SINGAPORE) PTE. LTD. Full time
About the Role

NORTH LONDON COLLEGIATE SCHOOL (SINGAPORE) PTE. LTD. is seeking a highly skilled and experienced Junior School Administrative Assistant to join our team. As a key member of our administrative staff, you will provide critical support to the Vice Principal (Head of Junior School), Deputy Head (Head of First School), and Deputy Head (Curriculum) in various administrative tasks.

Key Responsibilities
  • Administrative Support: Provide administrative support to the VP (Head of Junior School), DH (Head of First School), and DH (Curriculum), including booking appointments with parents, managing calendars, and preparing meeting materials.
  • Communication Liaison: Serve as the first point of contact for day-to-day communication from parents of Junior School students, responding to inquiries, and resolving issues in a timely and professional manner.
  • Student Absence and Lateness Procedures: Manage Junior School student absence and lateness procedures, including follow-up with parents, and maintaining accurate records.
  • Register Production: Ensure that hard copy registers for all Junior School classes are produced each morning for use in the event of an evacuation.
  • Mass Communication: Manage mass communication with Junior School parents, including sending emails, letters, and other notifications.
  • Communication Link: Provide the communication link between Junior School academic staff and the operations department (catering, security, facilities, etc.).
  • Administrative Support for Events: Provide administrative support for Junior School ticketed events, sports events, parent consultations, information days, and other parent engagement events.
  • Staff Meetings and Briefings: Assist in organizing and coordinating Junior School staff meetings and briefings.
  • Subject Specialist Teaching Staff Cover: Provide administrative support for subject specialist teaching staff cover.
  • Junior School Procurement: Assist in managing Junior School procurement, including ordering supplies and materials.
  • Trips and Visits: Assist in organizing and coordinating Junior School trips and visits, including booking tickets and arranging transportation.
  • Co-Curricular Activities: Assist in managing weekday co-curricular activities (CCAs).
  • Student Records: Maintain accurate and up-to-date Junior School student records and files.
  • Reception Area Management: Manage the first school reception area, serving as an internal reception function.
Requirements
  • Qualifications: Minimum Diploma and above.
  • Experience: Minimum 3 years' experience working within a school or other education environment.
  • International School Experience: Candidates with previous experience in an international school setting are preferred.
  • Availability: Available to commence work immediately.