Office Coordinator

2 weeks ago

Singapore beBeeAdministrative Full time $2,500 - $3,500

Administrative Assistant Position

We are seeking a skilled and organized administrative assistant to provide exceptional support to our team. The ideal candidate will possess excellent communication skills, be proficient in office software, and have a keen eye for detail.

About the Role:

The successful candidate will be responsible for handling day-to-day administrative tasks, including filing, scheduling, and correspondence. They will also be tasked with managing reception duties, such as greeting visitors and answering phone calls.

Key Responsibilities:

  • Administrative Support: Handle day-to-day admin tasks such as filing, scheduling, and office correspondence
  • Reception Duties: Greet visitors, answer phone calls, and manage front-desk responsibilities
  • Meeting & Calendar Management: Schedule and coordinate meetings, prepare agendas, and take minutes when required
  • Office Supplies Management: Monitor and restock office supplies; liaise with vendors for purchases and deliveries
  • Facility Coordination: Ensure the office environment is clean, organized, and operating efficiently (e.g. printers, lights, air-con)
  • Document Management: Organize and maintain company records, both physical and digital
  • Internal Coordination: Support internal teams by assisting with document flow, task follow-ups, or logistics
  • Basic Finance Support: Handle petty cash, assist with invoice sorting, and coordinate with the finance team
  • HR Admin Support: Help with onboarding new hires, preparing basic HR documents, and updating staff records
  • Event & Travel Arrangements: Assist in coordinating small office events, staff activities, or travel bookings when needed

Requirements:

  • Minimum Diploma and above
  • Strong organizational and communication skills
  • Entry level candidates are welcome to apply, training will be provided

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