Administrative Coordinator Position

2 days ago

Singapore beBeeAdministrator Full time $4,000 - $6,000
Administrative Assistant Opportunity

Job Summary：
This part-time role involves supporting various functions including procurement, asset management, office administration, tenancy, HR, and IT support. The ideal candidate is a self-motivated individual who thrives in a dynamic work environment and takes pride in ensuring the smooth operation of organizational processes.

Key Responsibilities：
  • Procurement & Vendor Management
Source and liaise with suppliers for office needs and ensure timely deliveries
Maintain and review vendor records and performance

  • Asset & IT Administration
Manage asset inventory (IT, office equipment, books) and support basic IT coordination
Arrange repair services and liaise with IT vendors for maintenance and disposal

  • Project & Proposal Administration
Maintain project documentation and track proposal submissions and outcomes. Prepare regular reports for management
Monitor procurement portals to identify relevant opportunities, coordinate with internal teams, and support the timely and accurate submission of proposals

  • Office & Tenancy Administration
Oversee day-to-day office operations, including mail distribution, insurance renewals, office supplies, and vendor management
Manage office access and maintain accurate records
Support tenancy matters and coordinate with agents or tenants on lease agreements and repair works
Conduct risk assessments and ensure timely renewal of BizSafe certification

  • Human Resource Support
Verify and maintain leave and claims records
Assist in year-end reporting and HR administrative updates for new/resigned staff
What It Takes To Be In This Role
Prior experience in administrative, finance, or operations support roles
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with platforms such as SESAMI, GeBIZ, Tenderboard or Ariba is advantageous
Knowledge of BizSafe certification processes and workplace safety requirements
Strong attention to detail and coordination skills
Demonstrates integrity, professionalism, and a strong sense of responsibility
Proactive and resourceful, with the ability to anticipate issues and take initiative
Able to work 3 days per week

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