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Administrative Financial Coordinator

2 weeks ago

Singapore beBeeAccountant Full time $30,000 - $40,000
Key Finance and Administrative Role">

The ideal candidate for this role will have a unique blend of financial acumen and administrative skills. The Accounts cum Administration Executive is responsible for overseeing the financial records and accounting functions, while also managing administrative tasks.

This dual-role ensures smooth operations across both finance and administrative departments. Responsibilities include:

  • Coordinating day-to-day business activities to ensure efficient workflow and minimize errors.
  • Preparing accurate and timely sales-related documents, ensuring compliance with regulatory requirements.
  • Conducting regular reconciliations of bank, vendor, and customer accounts, identifying and addressing any discrepancies promptly.
  • Maintaining accurate and up-to-date GST-related records, submitting tax reports on time and ensuring compliance with all relevant regulations.
  • Generating and sending detailed statements of account (SOAs) to customers, outlining outstanding invoices and payments.
  • Providing exceptional support to the sales department, responding to customer inquiries and updating order status in a timely and professional manner.
  • Maintaining accurate inventory records and updating sales order reports in management systems, ensuring seamless communication between departments.
  • Collaborating closely with the warehouse department to facilitate annual stock-take activities, minimizing stock discrepancies and optimizing storage capacity.
  • Ensuring a well-organized filing system for sales-related documentation, maintaining confidentiality and adhering to data protection policies.
  • Accurately completing staff time sheets, overtime hours, and claims within deadlines, maintaining a high level of professionalism and attention to detail.

Requirements for this role include:

  • Exceptional attention to detail and organizational skills, with a focus on error-free documentation and record-keeping.
  • A proactive and solution-focused mindset, with a willingness to take ownership of administrative tasks and responsibilities.
  • Familiarity with accounts receivable, invoicing, and payment tracking systems, with experience in using software applications to manage financial transactions and reporting.