Financial Operations Executive

1 week ago

Singapur, Singapore BIT SOLUTION PTE. LTD. Full time
Job Title: Finance & Operation Admin Executive

About the Role:

We are seeking a highly skilled and detail-oriented Finance & Operation Admin Executive to join our team at BIT SOLUTION PTE. LTD. The successful candidate will be responsible for supporting both the finance and operations functions of the organization, ensuring smooth operational workflows, and maintaining accurate financial records.

Key Responsibilities:

  • Finance Management:
    • Prepare and oversee monthly full set of accounts
    • Manage day-to-day accounting tasks such as processing payments, AP invoice posting, journal entries, monthly schedules, bank statement reconciliations, and staff reimbursements
    • Assist in monitoring accounts payable
    • Prepare monthly Account Receivable statement and collection
    • Perform credit check for new customer
    • Prepare weekly sales report
    • Prepare monthly financial reports and reconciliations
  • Bank Reconciliation:
    • Perform regular bank reconciliations and assist in maintaining accurate financial records
  • Financial Documentation & Filing:
    • Maintain accurate and organized financial records
    • Ensure compliance with internal financial controls and regulatory standards
  • Tax & Compliance and Audit Support:
    • Assist in preparing necessary documentation for tax filings, audits, and other regulatory requirements
    • Ensure that company financial records comply with all relevant local, state, and federal regulations
  • Budgeting & Forecasting Support:
    • Assist in preparing budgets and financial forecasts
    • Track departmental expenditures against the budget and highlight any discrepancies

Operations & Admin Responsibilities:

  • Employee Onboarding & Offboarding:
    • Assist with employee onboarding & offboarding, including documentation and induction processes
  • Employee Records & Documentation:
    • Maintain and update personnel files and HR documents, ensuring compliance with labor laws
    • Coordinate with relevant departments to ensure employee data is current and accurate
  • Sales order process:
    • Oversee Sales order process team
    • Provide and assist on Sales order process to backup Sales support when request

Qualifications:

  • Education:
    • Diploma or Degree in Accounting, Business Administration, or a related field
  • Experience:
    • Minimum 3 years of experience in a full set of account, operations, or administrative roles
  • Skills:
    • Strong understanding of basic accounting principles and financial processes
    • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and financial software Accpac Sage
    • Excellent organizational and multitasking skills
    • Strong attention to detail and problem-solving abilities
    • Effective communication skills and the ability to work collaboratively
    • Ability to handle confidential information with discretion

Key Competencies:

  • Time Management: Ability to prioritize tasks and manage time efficiently in a fast-paced environment
  • Team Player: Collaborative and able to work well with different departments
  • Adaptability: Flexible in response to changes and able to work under pressure
  • Attention to Detail: High level of accuracy in financial and Operations admin records
  • Confidentiality: Maintain discretion and confidentiality, especially in handling sensitive employee information

Tell employers what skills you have:

  • Forecasting
  • Accounts Payable
  • Microsoft Office
  • Strong Attention To Detail
  • Tax
  • Administration
  • Adaptability
  • Compliance
  • Attention to Detail
  • Time Management
  • Budgeting
  • Accpac
  • Team Player
  • Audit
  • Ability to Prioritize

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