Senior Administrative Coordinator

5 hours ago


Singapore NAVIG8 ASIA PTE. LTD. Full time

We are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our dynamic shipping company, NAVIG8 ASIA PTE. LTD.

About the Role

The Senior Administrative Coordinator will be responsible for providing exceptional support to our team, ensuring seamless day-to-day operations, and contributing to the growth and success of our organization.

Key Responsibilities

  • Maintain professional, clean, and welcoming office facilities for external and internal meetings.
  • Coordinate desk setups for overseas visitors and new joiners.
  • Administration of all access passes for new joiners and visitors.
  • Welcoming visitors/guests and providing refreshments.
  • Organize contractors/vendors appointments.
  • Answer and manage multi-line telephone system.
  • Attend to all courier and dispatch requirements for both incoming as well as outgoing posts.

Office Administration

  • Coordinate bookings of meeting rooms and maintain overall cleanliness of the meeting rooms and reception area.
  • Maintain supplies of the Office Pantry, corporate stationery, and business cards.
  • Ensuring that the pantry area is well stocked and tidy.
  • Liaising with building management on facilities issues as required.
  • Maintaining office documentation & filing of corporate & trade agreements.
  • Assist with organizing of office social events, staff engagement activities, training, meetings, and events.
  • Assisting with non-confidential HR paperwork as required.

Travel Administration

  • Assisting with office travel and accommodation arrangements at comparative prices and within the company group policy guidelines.
  • Assisting with the documentation required for visa application for all visitors and staff traveling.
  • Administration of Senior Commercial and management business expenses as required.

Finance Administration

  • Prepare and assist with intercompany reconciliations.
  • Assist with coordinating and sending bunker delivery notes.

The ideal candidate should have prior experience in an administrative function, strong attention to detail, high organizational skills, and the ability to use initiative. Proficiency in Microsoft Office, particularly Excel, is also essential. Additionally, the candidate should have experience in making travel arrangements and possess resourcefulness.

What We Offer

We offer a competitive salary of SGD $45,000 - $55,000 per annum, depending on experience, along with opportunities for career growth and development. If you are a motivated and organized individual looking to take your career to the next level, please submit your application.



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