Supporting Operational Excellence

6 days ago

Singapore beBeeMultitask Full time $30,000 - $40,000
Administrative Support Executive

We are seeking a highly skilled and motivated individual to fill the role of Administrative Support Executive. This dynamic position requires a candidate who can provide administrative support, HR assistance, basic finance coordination, and market research in a fast-paced and ever-changing environment.

Job Description:

  • Meetings Management: Organise and coordinate internal meetings, including venue booking, equipment setup, materials preparation, issuing notices, taking meeting minutes, and following up on action items.
  • Office Administration & Travel Support: Provide executive travel arrangements (hotel, flight bookings) and handle day-to-day office matters such as supplies management and maintaining a comfortable office environment.
  • Procurement & Reimbursement: Perform small-scale purchases (office and event supplies) and process reimbursement claims by verifying documents and ensuring timely submission.
  • HR Assistance: Conduct initial resume screening, contact candidates to arrange interviews, and facilitate first-round interviews; compile evaluation notes to support hiring decisions.
  • Basic Finance Support: Assist with recording daily financial transactions, reconciling accounts, and gathering data to support monthly and quarterly financial reporting.
  • Market Research: Collect and summarise international shipping market updates, industry news, competitor movements, and relevant policies to support internal decision-making.

Requirements:

  • Bachelor's degree or Diploma in Business Administration, Human Resource Management, Finance, Logistics, or related field.
  • 1–3 years of experience in administration, HR support, finance assistance, or related fields.
  • Fluent in both written and spoken English and Chinese (required to liaise with HQ and Mandarin-speaking stakeholders).
  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
  • Good basic understanding of finance processes (bookkeeping and reimbursement procedures).
  • Strong communication, coordination, and organisational skills.
  • Ability to multi-task and work efficiently under pressure.
  • Good analytical mindset with an interest in market research.

What We Offer:

  • A competitive salary package.
  • The opportunity to work in a dynamic and growing company.
  • A collaborative and supportive team environment.

How to Apply:

  • Please submit your application, including your resume and a cover letter, to us via email. We regret to inform that only shortlisted candidates will be notified.

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