Executive Director, Academic Administration

4 days ago

Singapore Nanyang Technological University Full time
About Nanyang Technological University

Nanyang Technological University (NTU) is Singapore's top university in engineering and technology, and a leading institution for education and research. With its strong focus on innovation and entrepreneurship, NTU has become a global player in the field of education.

The National Institute of Education (NIE), a part of NTU, plays a crucial role in the preparation of teachers and the provision of teacher professional and school leadership development programmes. As a key contributor to Singapore's education service, NIE is committed to inspiring learning, transforming teaching, and advancing research.

About the Office of Academic and Faculty Affairs

The Office of Academic and Faculty Affairs oversees the recruitment and career and leadership development of NIE faculty. Its day-to-day operations involve administrative processes for faculty appointments, promotions & tenure, contract renewal, and appraisal of faculty. The Office also manages start-up grants, faculty-related data management systems, and faculty recognition awards.

Job Scope
  • Responsibilities Management of Faculty-related Processes:
    • Oversight of administrative and evaluative processes for faculty appointments, promotions & tenure, contract renewals, lecturer promotions, and emplacements, ensuring alignment with NTU guidelines.
    • Review of dossiers and documents submitted by faculty to ensure accuracy and adherence to university policies.
    • Guidance and prompt responses to faculty and administrators on faculty-related matters.
    • Identification and implementation of enhancements to streamline faculty-related operations.
  • Faculty Engagement, Development, and Special Projects:
    • Organisation of professional learning communities and engagement sessions to enhance faculty understanding of NIE policies and guidelines.
    • Support for the operationalisation of faculty development and talent attraction initiatives.
    • Collaboration with the Assistant Director and team to design and administer faculty surveys aimed at improving engagement.
    • Assistance with the planning and rollout of faculty development strategies and initiatives.
    • Conduct of research, including literature reviews and environment scans, to support faculty development projects.
    • Monitoring of global trends in faculty engagement and development to align NIE's practices with international standards.
  • Faculty-related Data Management Systems:
    • Management of faculty-related data systems (e.g., Student Feedback on Teaching, Academic Workload System, Publications and Research Database System).
    • Collaboration with the Digital Solutions Department to troubleshoot technical issues and recommend user-friendly solutions.
    • Utilisation of data analytics to support decision-making and optimise faculty-related processes.
  • Administrative Support:
    • Secretariat support for meetings, including taking minutes and preparing reports and presentations.
    • Drafting and maintenance of advisories, user guides, and standard operating procedures for faculty processes.
Requirements

A University Degree.

At least 5 years of relevant experience. Experience in academic administration, HR, or academic publishing in a University setting is advantageous.

Proficiency in Microsoft Office applications, especially Excel.

Strong writing, analytical, and organisational skills.

Exceptional attention to detail, time management, and interpersonal abilities.

Capacity to manage multiple tasks and interact effectively with stakeholders at different levels.

Self-motivated, proactive, and resilient.

Familiarity with digital tools and an ability to leverage technology for process optimisation.

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