Operations Coordinator

24 hours ago


Singapore AMICI EVENTS & CATERING PTE. LTD. Full time
Job Summary

AMICI EVENTS & CATERING PTE. LTD. is seeking a highly organized and detail-oriented Operations Assistant to support the day-to-day functions and activities within our organization. The successful candidate will ensure smooth and efficient operations, providing administrative support, communication, logistics, data management, and financial tasks.

Key Responsibilities:
  1. Administrative Support:
    • Manage schedules and appointments.
    • Organize and maintain files and records.
    • Prepare and edit documents, reports, and presentations.
  2. Communication:
    • Act as a point of contact for internal and external communications.
    • Respond to inquiries and provide information as needed.
    • Coordinate meetings and take minutes.
  3. Logistics and Coordination:
    • Assist with the planning and execution of events and projects.
    • Coordinate travel arrangements and itineraries.
    • Handle procurement and inventory management.
  4. Data Management:
    • Collect, analyze, and report on various data sets.
    • Maintain databases and ensure data integrity.
    • Generate and distribute regular operational reports.
  5. Support Operations:
    • Assist in the implementation of operational policies and procedures.
    • Monitor and report on operational performance.
    • Help troubleshoot operational issues and escalate as necessary.
  6. Financial Tasks:
    • Assist with budget preparation and expense tracking.
    • Process invoices, reimbursements, and other financial documents.
    • Support financial audits and compliance checks.
Required Skills and Qualifications:
  • Education: A high school diploma or equivalent is typically required; a bachelor's degree in business administration or a related field can be advantageous.
  • Experience: Previous experience in an administrative or operations role is often preferred.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Communication Skills: Strong written and verbal communication skills.
  • Organizational Skills: Excellent time management, attention to detail, and multitasking abilities.
  • Problem-Solving Skills: Ability to identify issues and develop effective solutions.
  • Interpersonal Skills: Ability to work well with others and build relationships.


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