Operations Coordinator
24 hours ago
AMICI EVENTS & CATERING PTE. LTD. is seeking a highly organized and detail-oriented Operations Assistant to support the day-to-day functions and activities within our organization. The successful candidate will ensure smooth and efficient operations, providing administrative support, communication, logistics, data management, and financial tasks.
Key Responsibilities:- Administrative Support:
- Manage schedules and appointments.
- Organize and maintain files and records.
- Prepare and edit documents, reports, and presentations.
- Communication:
- Act as a point of contact for internal and external communications.
- Respond to inquiries and provide information as needed.
- Coordinate meetings and take minutes.
- Logistics and Coordination:
- Assist with the planning and execution of events and projects.
- Coordinate travel arrangements and itineraries.
- Handle procurement and inventory management.
- Data Management:
- Collect, analyze, and report on various data sets.
- Maintain databases and ensure data integrity.
- Generate and distribute regular operational reports.
- Support Operations:
- Assist in the implementation of operational policies and procedures.
- Monitor and report on operational performance.
- Help troubleshoot operational issues and escalate as necessary.
- Financial Tasks:
- Assist with budget preparation and expense tracking.
- Process invoices, reimbursements, and other financial documents.
- Support financial audits and compliance checks.
- Education: A high school diploma or equivalent is typically required; a bachelor's degree in business administration or a related field can be advantageous.
- Experience: Previous experience in an administrative or operations role is often preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Communication Skills: Strong written and verbal communication skills.
- Organizational Skills: Excellent time management, attention to detail, and multitasking abilities.
- Problem-Solving Skills: Ability to identify issues and develop effective solutions.
- Interpersonal Skills: Ability to work well with others and build relationships.
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