Senior Administrator

2 weeks ago

Singapore beBeeAdministrative Full time $45,000 - $65,000
Job Overview

The role of an Executive Assistant - Academic Support & Administration is to provide high-level administrative support to senior leadership while also supporting academic operations.

This position combines executive-level assistance with academic support functions, ensuring smooth communication, efficient scheduling, and effective coordination of tasks.

Key Responsibilities
  • Manage calendars, appointments, and meetings for the Principal or senior leadership.
  • Prepare agendas, take minutes, and follow up on action items for leadership meetings.
  • Draft correspondence, reports, memos, and presentations.
  • Coordinate travel arrangements and itineraries.
  • Serve as the point of contact between leadership and internal/external stakeholders.
Academic Administrative Support
  • Assist in the preparation and distribution of academic schedules, timetables, and calendars.
  • Support the coordination of academic events, including exams, parent-teacher conferences, and professional development days.
  • Help manage academic records, including attendance, student reports, and faculty documentation.
  • Liaise with academic departments to support communication and follow-up on academic matters.
  • Assist in compiling and formatting data for academic reporting.
General Administration
  • Handle sensitive information with confidentiality and discretion.
  • Maintain organized digital and physical filing systems.
  • Support onboarding processes for new faculty/staff.
  • Assist in the preparation and proofreading of school publications and communications.
  • Provide administrative support for accreditation and compliance requirements.
Requirements
  • Bachelor's degree in Business Administration, Education, or a related field (preferred).
  • 3–5 years of experience as an Executive Assistant or in academic administration.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication.
  • High level of discretion and professionalism.
  • Proficiency in MS Office and Google Workspace.
  • Ability to multitask, work independently, and adapt in a fast-paced environment.
Preferred Experience
  • Prior experience in a school or academic institution.
  • Familiarity with student information systems and academic databases.
Additional Attributes
  • Proven experience working in a multicultural environment with staff, students, or stakeholders from diverse nationalities and cultural backgrounds.
  • Strong interpersonal skills with the ability to communicate effectively and respectfully across different cultures.
  • Demonstrated resilience and the ability to remain calm, focused, and solution-oriented when managing multiple tasks, tight deadlines, or high-pressure situations.
  • Adaptable and resourceful, with a proactive approach to problem-solving and decision-making in dynamic academic or administrative settings.

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