Executive Support Specialist to Regional CEO
7 days ago
Aleph PTE. LTD. is a creative engineering company comprising a striking group of skilled craftsmen specialized in strategy, design, technology, and marketing. We work together to plan, write and produce innovative internet, mobile, and desktop solutions for daring clients who envision the future and engage Aleph as their rocket fuel.
Salary and BenefitsWe offer a competitive salary of SGD 50,000 - SGD 70,000 per annum (based on experience), medical insurance, yearly reward based on performance, casual work environment and attire, a solid team behind you: great people who love what they do, a fun and fast-paced culture which promotes learning and knowledge sharing, opportunities for personal and professional growth offerings from our in-house Learning @ Aleph Academy, timely training for skills upgrade, workshops and conferences.
Job DescriptionThe ideal candidate will serve as a dynamic support partner to our Regional CEO, providing administrative assistance and ensuring seamless communication with internal and external stakeholders. The role requires strong organizational skills, attention to detail, and excellent interpersonal skills to build relationships and communicate effectively at all levels.
- Schedule meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare and coordinate materials for meetings, presentations, and travel-related activities, demonstrating strong organizational skills.
- Act as a gatekeeper and facilitator, managing access to the CEO's time and office to optimize efficiency and productivity.
- Collaborate closely with the CEO to anticipate needs, follow up on commitments, and prioritize tasks effectively.
- Handle sensitive matters with a high level of confidentiality and discretion, providing solutions, answers, and resources where needed.
- Coordinate and assist in organizing team activities, off-sites, and events to foster a positive and collaborative office culture.
- Provide general support to office visitors and guests, ensuring a welcoming environment for all stakeholders.
- Assist in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
The ideal candidate should possess:
- Diploma or equivalent qualification.
- At least 3-4 years of experience in executive support, with a proven track record of working in a fast-paced environment.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.
- Entrepreneurial spirit and a self-starter who is eager and effective at solving problems while maintaining a high level of attention to detail and confidentiality.
- Strong interpersonal skills, with the ability to build relationships and communicate effectively with at all levels, either in writing or verbally.
- Ability to thrive in a fast-paced, deadline-driven environment while maintaining a positive and professional demeanor.
- Forward-thinking mindset with the ability to anticipate needs and take initiative.
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