Executive Support Specialist to Regional CEO

7 days ago


Singapore ALEPH PTE. LTD. Full time
About Aleph PTE. LTD.

Aleph PTE. LTD. is a creative engineering company comprising a striking group of skilled craftsmen specialized in strategy, design, technology, and marketing. We work together to plan, write and produce innovative internet, mobile, and desktop solutions for daring clients who envision the future and engage Aleph as their rocket fuel.

Salary and Benefits

We offer a competitive salary of SGD 50,000 - SGD 70,000 per annum (based on experience), medical insurance, yearly reward based on performance, casual work environment and attire, a solid team behind you: great people who love what they do, a fun and fast-paced culture which promotes learning and knowledge sharing, opportunities for personal and professional growth offerings from our in-house Learning @ Aleph Academy, timely training for skills upgrade, workshops and conferences.

Job Description

The ideal candidate will serve as a dynamic support partner to our Regional CEO, providing administrative assistance and ensuring seamless communication with internal and external stakeholders. The role requires strong organizational skills, attention to detail, and excellent interpersonal skills to build relationships and communicate effectively at all levels.

  • Schedule meetings, appointments, and travel arrangements with meticulous attention to detail.
  • Prepare and coordinate materials for meetings, presentations, and travel-related activities, demonstrating strong organizational skills.
  • Act as a gatekeeper and facilitator, managing access to the CEO's time and office to optimize efficiency and productivity.
  • Collaborate closely with the CEO to anticipate needs, follow up on commitments, and prioritize tasks effectively.
  • Handle sensitive matters with a high level of confidentiality and discretion, providing solutions, answers, and resources where needed.
  • Coordinate and assist in organizing team activities, off-sites, and events to foster a positive and collaborative office culture.
  • Provide general support to office visitors and guests, ensuring a welcoming environment for all stakeholders.
  • Assist in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
Required Skills and Qualifications

The ideal candidate should possess:

  • Diploma or equivalent qualification.
  • At least 3-4 years of experience in executive support, with a proven track record of working in a fast-paced environment.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.
  • Entrepreneurial spirit and a self-starter who is eager and effective at solving problems while maintaining a high level of attention to detail and confidentiality.
  • Strong interpersonal skills, with the ability to build relationships and communicate effectively with at all levels, either in writing or verbally.
  • Ability to thrive in a fast-paced, deadline-driven environment while maintaining a positive and professional demeanor.
  • Forward-thinking mindset with the ability to anticipate needs and take initiative.


  • Singapore HAYS SPECIALIST RECRUITMENT PTE. LTD. Full time

    Job OverviewHAYS SPECIALIST RECRUITMENT PTE. LTD. is seeking an experienced Executive Assistant to CEO to support the Chief Executive Officer in managing their schedule, travel arrangements, and administrative tasks.


  • Singapore ONYX SG PTE. LTD. Full time

    A prestigious organization in Singapore is seeking a highly skilled Executive Support Specialist to provide exceptional support to the Chief Executive Officer.As an integral member of the senior leadership team, you will be responsible for managing the CEO's calendar, scheduling meetings, preparing reports and presentations, and coordinating projects.You...


  • Singapore CLEANTECH SERVICES PTE. LTD. Full time

    CleanTech Services PTE. LTD., a leading provider of gas and chemical system solutions, is seeking a highly organized and proactive Executive Assistant to the CEO.About UsWe are an emerging company with a strong commitment to delivering world-class engineering and operational excellence across Singapore, Southeast Asia, and India.Job DescriptionThe ideal...


  • Singapore CLEANTECH SERVICES PTE. LTD. Full time

    At CleanTech Services PTE. LTD., we are seeking a highly organized and proactive Executive Assistant to the CEO to manage the operations of our company across Singapore, Southeast Asia, and India.This is an excellent opportunity for fresh graduates or individuals looking to grow their careers in a dynamic and fast-paced environment.About the RoleWe are...

  • Ceo

    3 weeks ago


    Singapore This Is An IT Support Group Full time

    Responsibilities of the CEO Setting and Executing Organizational Strategy Building the Senior Leadership Team Making Capital Allocation Decisions Setting Vision, Values, and Corporate Culture Communicating Effectively with All Stakeholders Strong leadership and team management skills are essential to lead and motivate the team to achieve their goals. The...

  • Ceo

    3 weeks ago


    Singapore This Is An IT Support Group Full time

    Responsibilities of the CEOSetting and Executing Organizational StrategyBuilding the Senior Leadership TeamMaking Capital Allocation DecisionsSetting Vision, Values, and Corporate CultureCommunicating Effectively with All StakeholdersStrong leadership and team management skills are essential to lead and motivate the team to achieve their goals. The CEO must...


  • Singapore Page Executive Full time

    Strategic leadership role for career advancement Opportunity to drive a growing real estate service company in Asia About Our Client Our client is a premium real estate services with a strong presence across Asia. In the past 20 years, the company has grown into a prominent player in the industry, known for its high-end services, strategic locations, and...


  • Singapore ALEPH PTE. LTD. Full time

    Aleph PTE. LTD., a pioneering creative engineering company, is seeking an exceptional Chief Executive Support Specialist to provide comprehensive support to our Regional CEO.The ideal candidate will have at least 3-4 years of experience in executive support and possess strong written and verbal communication skills, as well as administrative and...


  • Singapore APEX LOGISTICS INTERNATIONAL MANAGEMENT PTE. LTD. Full time

    Job SummaryAn excellent opportunity has arisen for an experienced Executive Support Specialist to join our team at APEX LOGISTICS INTERNATIONAL MANAGEMENT PTE. LTD.About the RoleThis is a critical role that requires exceptional organizational and communication skills, with a strong focus on providing high-level executive support to our CEO.The ideal...


  • Singapore OMS OILFIELD SERVICES PTE. LTD. Full time

    Job SummaryOMS Oilfield Services PTE. LTD. is seeking an experienced Executive Support Professional to provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, this individual will provide executive support in a one-on-one working relationship, serving as a liaison to the board of directors...


  • Singapore ALEPH PTE. LTD. Full time

    About AlephAleph is a pioneering engineering company comprised of a talented group of professionals specialized in strategy, design, technology, and marketing. We collaborate to conceptualize, create, and deliver innovative solutions for forward-thinking clients who see the future and partner with us as their catalyst.We are seeking an exceptional High-Level...


  • Singapore CELLRESEARCH CORPORATION PTE. LTD. Full time

    About the RoleWe are seeking an exceptional Strategic Support Executive to provide comprehensive support to our CEO, driving operational efficiency and excellence across all aspects of office management.The ideal candidate will possess a strong track record in executive-level support, with a keen eye for detail and exceptional organizational skills....


  • Singapore HUSTLE & BUSTLE PTE. LTD. Full time

    We are seeking an exceptional Executive Support Specialist to join our dynamic team at HUSTLE & BUSTLE PTE. LTD.The estimated salary for this role is $60,000 - $80,000 per annum, depending on experience.Job DescriptionAs an Executive Support Specialist, you will be responsible for providing administrative support to our CEO and Executive Team.Your key...


  • Singapore HUSTLE & BUSTLE PTE. LTD. Full time

    Job SummaryWe are seeking a highly skilled Executive Support Specialist to join our team at HUSTLE & BUSTLE PTE. LTD.The successful candidate will provide administrative support to our CEO, ensuring seamless day-to-day operations and efficient execution of tasks.


  • Singapore Bjak Full time

    About UsBjak is a cutting-edge financial services company dedicated to providing accessible and sustainable solutions for the people of ASEAN. Based in Malaysia, Bjak is the largest insurance portal in Southeast Asia.Position Overview:The Vice President in the CEO Office plays a pivotal role in driving key initiatives, fostering collaboration across...


  • Singapore INTEGRATED INTERNATIONAL SCHOOL PTE. LTD. Full time

    About the RoleWe are seeking an experienced Strategic HR Manager and CEO/COO Support Specialist to join our team at Integrated International School Pte. Ltd.This is a unique opportunity to combine your human resource management skills with exceptional administrative support capabilities, working closely with our CEO/COO to drive business growth and success.


  • Singapore EMPOWER PARTNERS SEARCH PTE. LTD. Full time

    Company OverviewEmpower Partners Search Pte. Ltd., a reputable family office, seeks a highly skilled and dynamic Strategic Support Associate to CEO. This role extends beyond traditional administrative duties, incorporating financial research and corporate development responsibilities.About the RoleThe ideal candidate will act as a trusted liaison between the...

  • Executive Secretary

    5 days ago


    Singapore HAYS SPECIALIST RECRUITMENT PTE. LTD. Full time

    About the Role:As an Executive Secretary at HAYS SPECIALIST RECRUITMENT PTE. LTD., you will be responsible for providing high-level administrative support to the CEO, ensuring seamless day-to-day operations and contributing to the success of our IT consulting firm in Singapore.Key Responsibilities:• Calendar Management: Organize and maintain the CEO's...


  • Singapore CEREZA PTE. LTD. Full time

    Job DescriptionCEREZA PTE. LTD. is seeking an experienced Executive Administrative Assistant to provide exceptional support to our CEO.About the Role:We are looking for a highly organized and tech-savvy individual to manage the CEO's calendar, ensuring efficient scheduling of meetings and appointments. The successful candidate will be responsible for booking...


  • Singapore LEE KIM HR PTE. LTD. Full time

    Job DescriptionWe are seeking an experienced Executive Support Specialist to join our team at LEE KIM HR PTE. LTD.About the RoleThis is a unique opportunity to work closely with our CEO and provide exceptional administrative support.The successful candidate will be responsible for managing the CEO's diary, including scheduling meetings, appointments, and...