Executive Secretary

5 days ago


Singapore HAYS SPECIALIST RECRUITMENT PTE. LTD. Full time
About the Role:

As an Executive Secretary at HAYS SPECIALIST RECRUITMENT PTE. LTD., you will be responsible for providing high-level administrative support to the CEO, ensuring seamless day-to-day operations and contributing to the success of our IT consulting firm in Singapore.

Key Responsibilities:
• Calendar Management: Organize and maintain the CEO's schedule, coordinating appointments and meetings with precision.
• Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation, ensuring a smooth experience for the CEO.
• Expense Management: Handle expense reports and assist with budget tracking for the CEO, promoting financial transparency and accountability.
• Event Coordination: Plan and execute office events, meetings, and conferences, ensuring all logistical aspects are handled professionally.
• Information Flow: Facilitate effective communication between the CEO and other departments, guaranteeing timely and accurate information dissemination.
• Internal Communications: Assist in preparing and disseminating internal communications to staff as directed by the CEO, maintaining open channels of communication.
• Vendor Management: Coordinate with external vendors and service providers to support office needs and initiatives, fostering strong relationships.
• Database Maintenance: Maintain and update databases, contact lists, and other essential records, ensuring data accuracy and integrity.
• Reporting Assistance: Provide critical support in preparing regular reports and summaries for the CEO, delivering actionable insights and data-driven recommendations.
• Presentation Preparation: Assist in creating visually engaging presentation slides for the CEO, transforming raw data into concise and informative content for client presentations.

What We Offer:
An attractive salary range of SGD 45,000 - 60,000 per annum, depending on experience, plus benefits and opportunities for professional growth and development.

Requirements:
• Minimum 4-5 years of relevant work experience, preferably in the IT sector
• Exceptional organizational and multitasking abilities
• Proficient in MS Office Suite (Word, Excel, PowerPoint)
• Excellent communication and interpersonal skills
• Ability to work independently with minimal supervision and collaboratively as part of a team
• Strong attention to detail and ability to maintain confidentiality

How to Apply:
If you are a highly motivated and organized individual looking for a challenging role that offers opportunities for growth and development, please submit your application.
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