Office Space Coordinator

1 week ago

Singapore beBeeAssistantManager Full time $90,000 - $120,000

The Assistant Manager role is crucial to the College's strategic objectives in space planning and utilisation.

Job Description

This position oversees and maintains the College's physical space inventory, including academic offices, research laboratories, and shared facilities. The successful candidate will play a vital role in advancing the College's mission through data-driven insights, stakeholder engagement, and best-in-class space management practices.

  • Space Management and Planning

The Assistant Manager will be responsible for:

Managing and updating space data using AutoCAD and space management platforms such as Planon or similar Integrated Workplace Management System (IWMS)/Computer Aided Facility Management (CAFM) software.

Maintaining an up-to-date archive of electronic floor plans and spatial data, including accurate room attributes and layouts.

Performing analysis of occupancy, utilisation, and forecasted space needs.

Producing standardised and ad hoc reports and dashboards to support space planning and decision-making at the College level.

  • Data Analytics and Reporting

The Assistant Manager will also be responsible for:

Providing data-driven insights to inform space planning and utilisation decisions.

Developing and maintaining spatial databases and systems.

  • Policy Development and Strategic Initiatives

The Assistant Manager will work closely with internal stakeholders to:

Support the formulation of College-level space policies and principles.

Develop a streamlined space allocation framework across Schools.

  • Systems and Process Management

The Assistant Manager will ensure that:

CAD file management is coordinated and up-to-date.

Data accuracy is maintained in space inventory systems.

As-built records and spatial data standards are consistent.

Required Skills and Qualifications

To be successful in this role, candidates must possess:

A recognised university degree, preferably in real estate, facilities management & planning, or a related field.

At least 3-5 years of relevant experience in space planning, facilities data management, or workspace operations.

Proficiency in AutoCAD and experience working with space/facilities management systems such as Planon, Archibus, or IWMS/CAFM tools.

Strong data analytics and visualisation capabilities.

Familiarity with gross floor area measurements and spatial reporting standards.

Benefits

Candidates will have the opportunity to work in a dynamic university environment and contribute to the development of a world-class institution.

The College offers a competitive salary and benefits package.

Opportunities for professional growth and development.

Others

We encourage interested candidates to apply if they believe they have the relevant experience and skills to succeed in this role.

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