Administrative Operations Manager

1 week ago

Singapore beBeeAdministrative Full time $6,000 - $8,000

About this role

Senior Administrative Coordinator is responsible for overseeing daily operations by providing administrative support to senior management and coordinating with various departments. The successful candidate will be a hands-on leader who can streamline processes, manage multiple tasks, and maintain confidentiality.

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Key Responsibilities:
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  • Provide high-level administrative support to senior management, including calendar management, meeting coordination, and tracking key deliverables.
  • Act as the central liaison for internal communications between leadership and operational teams to ensure clarity and continuity.
  • Participate in decision-making processes related to production, resource allocation, and office operations.
  • Attend administrative and operational matters as assigned to maintain smooth office and field functions.

Team & Staff Coordination:
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  • Oversee the administration team, monitor workload distribution, and ensure all tasks are executed timely and accurately.
  • Conduct pre-screening and initial interviews for candidates before referring them to hiring managers.
  • Collaborate with department heads to maintain quality standards across teams and functions.
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Employee Documentation & Records:
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  • Maintain and process administrative paperwork related to attendance, performance tracking, payroll submissions, leave applications, and HR compliance documentation.
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Vendor & Third-Party Coordination:
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  • Liaise with suppliers, vehicle workshops, and service vendors to coordinate maintenance, deliveries, and services.
  • Monitor supplier performance and ensure timely follow-ups to prevent operational delays.
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Vehicle Data & Cost Tracking:
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  • Monitor and update vehicle maintenance schedules and related records.
  • Tabulate and track vehicle-related costs and provide monthly summaries to management.
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Other Duties:
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  • Handle special projects and assignments from senior management.
  • Continuously improve administrative SOPs and introduce automation or process enhancements where feasible.
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Requirements:
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  • Diploma or degree in business administration, management, or a related field.
  • Minimum 3-5 years of experience in administrative or operations roles, with at least 1-2 years in a managerial or supervisory capacity.
  • Strong interpersonal and leadership skills; able to coordinate with cross-functional teams.
  • Excellent organizational and multitasking abilities.
  • Proficient in Microsoft Office (Excel, Word, Outlook); knowledge of HR or fleet systems is an advantage.
  • Strong sense of initiative, problem-solving, and confidentiality.

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