Manager, Administrations

**Asia Philanthropy Circle (APC)**is a community of philanthropists who are collaborating to chart a fair, prosperous, and sustainable future for Asia. Our members, across 12 markets, champion social innovation for public good, and pioneer collaborative approaches to address systemic challenges. Through our collective impact, APC aims to accelerate public good for a better Asia. We are a registered charity headquartered in Singapore.

We are seeking a self-motivated and resourceful individual to join our team as Manager, Administration and Operations. This role is central to APC’s day-to-day functioning, ensuring that our operations run smoothly and efficiently.

Working closely with senior management, colleagues, and the back office of our sister organisation, Asia Community Foundation, the Manager will oversee core operational areas, including finance and HR administration, membership administration, office management, and event support.

**Responsibilities**

**1. Office Administration and Management**
- Oversee day-to-day office management, including liaising with vendors, managing office supplies and access, and coordinating basic IT needs (e.g., equipment setup, troubleshooting, and liaising with IT service providers) to ensure smooth operations.
- Provide support to compliance-related responsibilities, including serving as PDPA Officer, SG Secure Representative, and Safe Management Officer, as well as managing updates and administration on relevant government portals and agencies.
- Standardise and document administrative processes

**2. HR and Finance Operations**
- Handle HR administration and payroll, including maintaining staff contracts and records, supporting recruitment, managing employee onboarding and offboarding, and overseeing general employment processes.
- Support the development, implementation, and communication of HR policies to ensure consistency and compliance
- Support finance administration, including invoicing and receipts, processing payments and transactions, managing banking administration, and liaising closely with bookkeepers, the corporate secretary, auditors, and other relevant parties.

**3. Membership and Event support**
- Support member administration, including onboarding, renewals, milestone recognition, payment tracking, and database management (e.g., Salesforce)
- Provide administration and logístical support to events, as required

**4. Secretariat Support**
- Secretarial support for senior leadership (CEO and Chair), including calendar management, business travel and expenses submission and administration
- Coordinate board meetings and manage archiving of reports and other internal documents
- Other duties as assigned

**Qualifications**
- Minimum of 5 years relevant experience in an office administration role, with some experience in HR and finance administration
- Proven experience working closely with C-level executives, including providing executive assistant support such as calendar management, meeting coordination, and travel arrangements
- Strong organisational and multitasking skills, with exceptional attention to detail
- Proficient in office software and systems (e.g., Microsoft Office, Google Workspace, CRM tools such as Salesforce)
- Excellent communication and interpersonal skills, with the ability to interact effectively at all levels of the organisation
- Strong team player who collaborates effectively across functions and with diverse stakeholders
- Ability to work independently, exercise discretion, and handle confidential information with integrity
- Entrepreneurial mindset, adaptable, and proactive in identifying and implementing solutions

**Eligibility**

Please note that APC is unable to sponsor a work visa for this role.

**Apply**: