Fund Administrator Assistant

1 week ago

Singapore beBeeFundOperations Full time $40,000 - $60,000

**Job Title:** Fund Operations and Administration Specialist

We are seeking a detail-oriented and organized individual to join our team in the role of fund operations and administration. This position involves processing daily fund transactions, reconciling accounts, maintaining accurate records, and supporting the preparation of periodic reports.

**Key Responsibilities:**

  • Process daily fund transactions including subscriptions, redemptions, switches, and transfers in accordance with internal procedures.
  • Perform daily, weekly, and monthly reconciliation of fund accounts, cash balances, and transaction records, resolving discrepancies with custodians, fund managers, and internal teams.
  • Maintain accurate and up-to-date fund documentation and records (contracts, agreements, statements) in both physical and digital formats.
  • Support the preparation of periodic fund reports, investor statements, and regulatory filings for internal and external stakeholders.
  • Assist in the end-to-end KYC and onboarding processes, including collecting documentation, performing due diligence checks, and liaising with banks and compliance teams.
  • Coordinate with banks, custodians, auditors, fund administrators, and third-party vendors to ensure timely confirmation and settlement of transactions.
  • Support audit preparation and regulatory reviews by collating required documentation and responding to queries.
  • Track and manage deadlines related to fund administration, such as annual returns, financial statement submissions, and compliance filings.
  • Handle general administrative tasks including record tracking, meeting scheduling, version control, and document management.
  • Identify and suggest improvements to operational workflows, helping to increase efficiency and reduce risk.
  • Work closely with other internal departments (e.g. Finance, Compliance, Legal, and Investment teams) to support smooth cross-functional operations.
  • Support ad hoc tasks and operational projects assigned by the Fund Operations Manager.

**Required Skills and Qualifications:**

  • Degree in finance, business, accounting, economics, or related field.
  • 0-2 years of relevant experience in fund operations, financial services, administration, or KYC/onboarding processes.
  • Familiarity with KYC, client onboarding, or fund processing workflows is a strong advantage.
  • Excellent attention to detail with strong analytical and problem-solving skills.
  • Strong organizational and time management abilities to handle multiple deadlines.
  • Good interpersonal and communication skills, with the ability to liaise professionally across teams and with external stakeholders.
  • Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook.
  • Ability to work independently while also collaborating effectively in a team environment.
  • Eagerness to learn, grow, and adapt in a fast-paced and evolving industry.

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