Chief Operations Coordinator

1 week ago

Singapore beBeeSupport Full time $80,000 - $120,000

Seeking a highly organized and discreet Executive Assistant to provide dedicated support to the Chief Operating Officer (COO).

Role

We are looking for a proactive problem-solver with impeccable attention to detail, capable of managing a wide range of administrative and executive support-related tasks in a high-pressure environment.

  • Manage complex and dynamic calendars for the COO, including scheduling internal and external meetings, coordinating across global time zones, and proactively anticipating scheduling conflicts.
  • Arrange international travel itineraries, including flights, accommodations, ground transportation, and visas.
  • Process expense reports accurately and in a timely manner for the COO and designated investment team members.
  • Act as a primary gatekeeper and liaison for the COO, managing a high volume of internal and external communications.
  • Prepare and edit correspondence, communications, presentations, and other documents on behalf of the COO.
Investment Team Support

Provide calendar and travel support for senior members of the investment team as required. Assist with the preparation and formatting of investment materials, presentations, and reports for internal and external meetings. Coordinate team meetings, including agenda distribution, catering, and minute-taking where appropriate.

Operational & Administrative Excellence

Organize and execute internal and external events, including client dinners, team off-sites, and conference calls. Manage confidential and sensitive information with integrity and discretion. Handle ad-hoc projects, requests, and personal assignments for executives as needed.

Qualifications / Requirements

A minimum of 8 years of experience as an Executive or Administrative Assistant is preferred. Proven experience supporting C-level executives in a fast-paced environment is essential. Expert-level proficiency in Microsoft Office Suite is required. Fluency in English is required; proficiency in Cantonese/Mandarin is a strong advantage for APAC roles.

The ideal candidate will be a self-starter who can anticipate needs and take initiative without direct supervision. Ability to perform under pressure, adapt to rapidly changing priorities, and meet tight deadlines in a demanding environment is essential.

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