Senior Workplace Manager

2 weeks ago

Singapur, Singapore MongoDB Full time
About MongoDB

MongoDB is a leading developer data platform that empowers innovators to create, transform, and disrupt industries by unleashing the power of software and data. Our mission is to provide a scalable and flexible platform that enables organizations to build, scale, and run modern applications.

Job Summary

We are seeking a Senior Workplace Manager to join our Asia Pacific and India regional Employee Experience team. This role will be responsible for ensuring our offices and workspaces meet business requirements while enabling our hybrid working model. The successful candidate will partner with regional leaders, site leadership teams, real estate, procurement, and the employee experience team to drive site collaboration and engagement.

Key Responsibilities
  • Oversee and manage office sustainability in line with our company initiatives
  • Formalize and execute an annual events roadmap that incorporates strategic planning with our executive support team and strategic events team
  • Support the execution of community events such as town halls, QBRs, offsites, corporate & social responsibility and provide guidance to local teams on how to run those events successfully creating global end-to-end solutions
  • Work with real estate and procurement in regard to regional and site vendor relationships
  • Manage any escalations with local vendors; own relationships with key operational vendors in the local market
  • Partner with the real estate team in regard to current and future site design, fitout, moves and changes
  • Implement in-house events to enhance the employee experience and work with Culture & Engagement on learning opportunities
  • Delegate / Roll out initiatives with the Global Workplace Team
  • Bridge the gap between HR/Employee Experience & Workplace for relatable employee experiences via the delivery of key events
  • Support the Site Leadership Committee and own the events calendar for your site(s) related to community projects and initiatives
  • Create and implement systems and processes to streamline events. Ensure the effective documentation and marketing of community events and sustainability
  • Review and approve invoices inline with budget, manage expectations, office service requests and office operating costs in line with budget
  • Champion strategies to ensure that the organization's culture, systems, and processes support an environment that is inclusive for all and where employees feel able to contribute their fullest. Leverage diversity and inclusion as a tool to design and implement employee events and services
Requirements
  • 7-10 years office management, facilities, vendor management and community/events creation and support experience required
  • Experience in leading and guiding teams of individuals
  • Strong organisational and analytical skills
  • Flexible approach with superb interpersonal skills, both in verbal and written communications with an ability to effectively present information and communicate changes
  • Space management and programming experience
  • Highly organised with an attention to details and ability to multitask
  • A high degree of independent judgment and discretion in order to identify, diagnose, and solve problems while taking a team approach to daily office operations
  • Proficient with Google Suite, MS office applications, Slack and Mac

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