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Executive Secretary

2 months ago

Singapore MyCareersFuture Full time

Job Summary:

We are seeking a highly skilled and organized Executive Secretary to join our team at MyCareersFuture. As an Executive Secretary, you will provide administrative support to our Senior Management Office and play a key role in ensuring the smooth operation of our department.

Key Responsibilities:

  • Organize and coordinate meetings, appointments, and events for senior management, including preparing agendas, taking minutes, and following up on action items.
  • Provide administrative support to senior management, including preparing reports, presentations, and other materials.
  • Manage and maintain accurate records and files, both physical and digital.
  • Coordinate travel arrangements, including booking flights, hotels, and rental cars.
  • Prepare and submit expense claims and reports in a timely manner.
  • Develop and implement administrative procedures and policies to improve efficiency and productivity.
  • Collaborate with other departments to ensure seamless communication and coordination.
  • Provide exceptional customer service to internal and external stakeholders.

Requirements:

  • Minimum Diploma from any discipline.
  • Minimum 2 years of working experience in a corporate or executive office setting.
  • Proficient in Microsoft Office applications.
  • Excellent verbal and written communication skills.