Facilities Manager Role

We are looking for a skilled Facilities Management professional to join our team. The Assistant Facility Manager will be responsible for assisting the facilities manager in delivering and performing IFM contract deliverables for assigned sites in Singapore.

The role will involve working closely with clients, stakeholders, and internal teams to ensure that facilities are safe, code-compliant, functional, comfortable, energy-efficient, and attractive. The successful candidate will also be responsible for managing contracts, Capex & Opex budgets, and providing regular updates to year-end projections.

This is an exciting opportunity for a motivated individual who is passionate about facilities management, engineering, project management, and reporting. If you have strong communication skills, attention to detail, and experience in facilities management, we would like to hear from you.

• Client Service – Facilities Management:
  • Establish a “Safety First” culture across sites and improve safety performance by raising awareness and improving safety behaviors.
  • Provide leadership and guidance to the team to ensure delivery and achievement of high client service standards.
  • Ensure JLL staff and vendor partners meet all EHS, SLA, KPI, satisfaction surveys, contracts, and scope of work requirements.
• Scope of Work (SOW) requirements:
  • Evaluate and escalate issues affecting KPI/SLA and other deliverables to the facilities manager or JLL management.
  • Serve as liaison for all facilities services, including janitorial, lab services, landscape, shared compounds, security, waste management, space planning, and project development services.
  • Ensure renewal of related government and statutory licenses.
  • Update and monitor PM planner; ensure PMs are completed on time and updated in the system.
  • Ensure safety, environmental, and client standards are strictly adhered to within managed facilities.
  • Comply with portfolio-wide initiatives and local, state, and federal laws and regulations related to operating facilities.
  • Comply with client policies and procedures, government regulations, and JLL SOPs pertaining to EHS, procurement, and financial policies.
  • Promote sustainability initiatives by proposing and participating in recycling, energy, and waste reduction programs.
  • Prepare and submit related facilities and financial reports; organize and chair client meetings and business reviews.
  • Ensure uptime and smooth operation of M&E systems; respond to site incidents and emergencies as required.
  • Manage FSM; ERT trained and capable of supporting as SIC for building.
• Client Service – Project Management:
  • Attend project tenders/show rounds to understand requirements and define project scope; liaise with vendors for quotations based on tender specs.
  • Evaluate vendor quotations, consolidate, and submit formal quotations to client per project specs.
  • Coordinate project awards and manage vendors and client to ensure safe, timely completion within budget and specification.
  • Conduct project meetings and provide progressive updates to client and stakeholders.
  • Submit project progress and completion reports; process project claims and invoicing.
• Employee Management:
  • Establish site-level goals and cascade objectives to the JLL team’s performance system (Workday).
  • Maintain an effective succession plan for yourself and all team members.
  • Complete and submit goals/objectives and performance reviews by required due dates; manage ongoing performance appraisal process for direct reports.
• Financial Targets:
  • Manage site operating expenses to meet or exceed savings targets.
  • Develop and submit a detailed site-operating budget annually; provide monthly variance analysis and forecasts as due.
  • Support sourcing team on all initiatives; implement service level changes and vendor transitions as required.
  • Ensure financial processes follow JLL and client bid processes, including PO issuance and receipting.
• Growth of Company:
  • Identify and document best practices to increase JLL's value to the client.
  • Identify and document innovations to increase value to the client.
  • Support adoption of JLL new technology and corporate programs to add value for the client.
• Education & Qualification:
  • Degree holder in Engineering or equivalent.
  • Minimum 5 years of relevant facilities management experience with demonstrated judgment.
  • Experience in facilities management, engineering, project management, and reporting.