Strategic Event Coordinator for Global Workshops

3 days ago


Singapore INTERNATIONAL BACCALAUREATE ORGANIZATION (SINGAPORE BRANCH) Full time
About the Role

As a Strategic Event Coordinator for Global Workshops, you will be responsible for overseeing the organizational details for all events within a region. This includes workshops held at hotels and on school campuses.

Key Responsibilities
  • Negotiate hotel contracts, venues, travel, food & beverage prices, room rentals, and other logistical arrangements to ensure they are appropriate and within budget.
  • Lead weekly staff meetings to review workshop experiences, share updates, and foster collaboration among team members.
  • Analyze data from reports on workshop attendance and make informed decisions based on the insights gained.
  • Oversee the line management of the online registration team, including the coordination of events and registration fee revenue.
  • Forecast and manage expenditures to achieve financial goals within the organization's annual operating cycle.
  • Recruit, manage, and develop a team of event staff, resulting in effective team performance.
  • Review post-event reports from event associates/specialists, identifying successes and areas for improvement.
About You

To succeed in this role, you will need:

  • A Bachelor's degree or equivalent combination of experience, education, and training.
  • Proven experience in hospitality, large event planning, and hotel contracts, or a related field.
  • Certified Meeting Planner (CMP) certification is an asset.
  • Significant successful experience in negotiating contracts and dealing with hotels and vendors, as well as executing large events with over 100 participants.
  • Knowledge of financial management, budgeting, and cost control procedures.
  • Excellent written and oral communication skills.
  • Superior organizational and procedural skills, with attention to detail.
  • Ability to handle multiple concurrent workshops/projects through to completion.
  • Experience in managing a team.
About Our Organization

The International Baccalaureate Organization (Singapore Branch) offers a range of benefits, including:

  • 20% employer CPF contribution
  • $1,200 yearly flexible credits
  • 20 days annual leave, plus public holidays, with the option to buy or sell up to 3 additional days using flexible credits
  • Life assurance of 2x annual salary
  • Flexible working hours due to the nature of the work
  • Organization-sponsored learning opportunities for professional development
  • Corporate passes to Singapore Zoo, River Wonders, and Gardens By The Bay

We offer a competitive salary of SGD $90,000 - SGD $120,000 per annum, depending on experience.



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