Strategic Event Coordinator for Global Workshops
3 days ago
As a Strategic Event Coordinator for Global Workshops, you will be responsible for overseeing the organizational details for all events within a region. This includes workshops held at hotels and on school campuses.
Key Responsibilities- Negotiate hotel contracts, venues, travel, food & beverage prices, room rentals, and other logistical arrangements to ensure they are appropriate and within budget.
- Lead weekly staff meetings to review workshop experiences, share updates, and foster collaboration among team members.
- Analyze data from reports on workshop attendance and make informed decisions based on the insights gained.
- Oversee the line management of the online registration team, including the coordination of events and registration fee revenue.
- Forecast and manage expenditures to achieve financial goals within the organization's annual operating cycle.
- Recruit, manage, and develop a team of event staff, resulting in effective team performance.
- Review post-event reports from event associates/specialists, identifying successes and areas for improvement.
To succeed in this role, you will need:
- A Bachelor's degree or equivalent combination of experience, education, and training.
- Proven experience in hospitality, large event planning, and hotel contracts, or a related field.
- Certified Meeting Planner (CMP) certification is an asset.
- Significant successful experience in negotiating contracts and dealing with hotels and vendors, as well as executing large events with over 100 participants.
- Knowledge of financial management, budgeting, and cost control procedures.
- Excellent written and oral communication skills.
- Superior organizational and procedural skills, with attention to detail.
- Ability to handle multiple concurrent workshops/projects through to completion.
- Experience in managing a team.
The International Baccalaureate Organization (Singapore Branch) offers a range of benefits, including:
- 20% employer CPF contribution
- $1,200 yearly flexible credits
- 20 days annual leave, plus public holidays, with the option to buy or sell up to 3 additional days using flexible credits
- Life assurance of 2x annual salary
- Flexible working hours due to the nature of the work
- Organization-sponsored learning opportunities for professional development
- Corporate passes to Singapore Zoo, River Wonders, and Gardens By The Bay
We offer a competitive salary of SGD $90,000 - SGD $120,000 per annum, depending on experience.
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