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Dynamic Business Operations Coordinator

2 weeks ago

Singapore beBeeBusinessSupport Full time $3,000 - $5,000
Job Opportunity

We are seeking a highly skilled and organized professional to fill the role of Business Support Assistant/Receptionist. This position offers an exciting opportunity to work in a dynamic environment, providing exceptional support to our team.

Key Responsibilities:

  • Manage the main switchboard, ensuring calls are handled professionally, voicemail is updated, and closure messages are current.
  • Greet and assist visitors, notify relevant staff, arrange meeting rooms, refreshments, hotel accommodations, and transport as needed.
  • Coordinate conference room bookings, set up audio/visual equipment, maintain cleanliness, replenish supplies, and arrange catering for events.
  • Handle incoming and outgoing couriers, reconcile invoices, and coordinate deliveries and postage.
  • Order and manage pantry, fruits, and water supplies, process supplier invoices, and update supplier contact lists.
  • Circulate staff absence information, manage leave applications, update PeopleSoft records, and arrange secretarial coverage as required.
  • Maintain security card records, arrange taxis for staff/guests, and ensure refreshments are stocked daily.

Requirements:

  • Minimum Diploma in a related field.
  • Minimum 2 years of relevant experience.
  • Able to start immediately or within short notice.

What We Offer:

  • A dynamic work environment.
  • The opportunity to develop your skills and expertise.
  • A competitive compensation package.

How to Apply:

Please submit your resume in MS Word format to be considered for this exciting opportunity.