Dynamic Business Operations Coordinator

1 week ago

Singapore beBeeAdmin Full time $40,000 - $60,000
Job Description:

We are seeking a highly organised and versatile support professional to manage critical operational functions across office administration, HR, project management, and finance. This role will be the right-hand person to the CEO, ensuring smooth day-to-day operations in a fast-paced startup environment.

  • Act as the primary point of contact between the CEO and internal/external stakeholders
  • Manage and coordinate calendars, meetings, travel arrangements, and communications
  • Prepare agendas, take meeting notes, and follow up on action items
  • Handle confidential and sensitive information with discretion

Key Responsibilities include: Finance & Admin: Track and manage invoices, expense claims, and petty cash, Assist with budgeting, financial reporting, and bookkeeping coordination, Support grant applications, government submissions, or startup fundraising operations.

  • Track and manage invoices, expense claims, and petty cash
  • Assist with budgeting, financial reporting, and bookkeeping coordination
  • Support grant applications, government submissions, or startup fundraising operations

Human Resource and Social Media Management: Handle recruitment coordination, onboarding/offboarding, and HR documentation, Maintain employee records and leave tracking, Support performance review processes and culture initiatives, Draft HR policies and ensure basic compliance with employment laws, Act as a go-to person for employee queries and engagement, Social media content planning, Photography and Videography and Editing

  • Handle recruitment coordination, onboarding/offboarding, and HR documentation
  • Maintain employee records and leave tracking
  • Support performance review processes and culture initiatives
  • Draft HR policies and ensure basic compliance with employment laws
  • Act as a go-to person for employee queries and engagement
  • Social media content planning
  • Photography and Videography and Editing
Requirements:
  • Proven experience in a PA, EA, or operations/HR/finance role (startups preferred)
  • Strong organisational and multitasking skills
  • High level of discretion, integrity, and professionalism
  • Excellent written and verbal communication skills
  • Proficient in Google Workspace, Excel, and general office tools
  • Comfortable learning new platforms (e.g., HR systems, accounting software, social media platforms)
  • Resourceful, a problem solver and self-starter who thrives in ambiguity
  • Able to travel
  • Familiarity with legal, compliance, and governmental policies in Vietnam (or able to familiarise on the job promptly)
Good to Have:
  • Prior experience in a startup or high-growth company
  • Basic accounting knowledge (e.g., invoicing, profit & loss statements)
  • Interest in media business operations and growth
About Us:

This is a summary of what you need to know about us.
Ability to Multitask
Techsavvy
Microsoft PowerPoint
Accounts Payable
Microsoft Office
Microsoft Excel
Social Media
Travel Arrangements
Administration
Office Administration
Grants
Attention to Detail
Preparedness
Time Management
Writing
Communication Skills
Administrative Support
Crisis Management
Scheduling

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