Expert Document Coordinator

2 weeks ago

Singapore beBeeDocumentation Full time $4,000 - $6,000

We are looking for a skilled Document Management Specialist to join our team. This role will be responsible for managing project records, documents, and correspondence throughout the project's lifecycle. The ideal candidate will have excellent organizational skills, attention to detail, and experience with document control systems.

Main Responsibilities:

  • Document Management: Control all aspects of documentation from catalogue to filing, ensuring accuracy and compliance.
  • Support to Project Team: Assist the project team by coordinating document status and distribution.
  • Audit and Compliance: Conduct regular audits to ensure project files are up-to-date and stakeholders adhere to documentation protocols.
  • Policies and Procedures: Maintain Project Documental Control policies and procedures to support an organized project document management system.
  • Change Control and Document Control: Provide support for change control and document control processes.
  • Tracking and Filing: Track and file all documents, correspondences, and transactions.
  • Documentation Storage: Store and archive documentation for easy retrieval.
  • Requests and Searches: Assist with completion of requests, searches, and queries.
  • Final Documentation: Prepare and handover final as-built documentation.

Requirements:

  • Minimum O-level certificate or equivalent qualification.
  • At least 5 years of relevant working experience in registry and document management.
  • Good document control skills; knowledge on ISO 9001 standards is preferred.
  • Proficient in MS Office and adept at spreadsheets and file management systems.
  • Prior experience with Project Information Management and Electronic Document Management Systems (EDMS).

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