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Global Events Strategist

2 weeks ago

Singapore beBeeExecutive Full time
Event Project Manager

We are a global engagement marketing agency that creates human-centric touchpoints unleashing the power of people to deliver innovation and growth.


Job Description:

The Objective

Create impactful experiences and bring visions to life. The ideal candidate is a passionate creative detail-oriented professional who can manage daily details and remain current or ahead with trends in event planning and production.

A mindful & creative producer develops manages and delivers meetings and events programmes in the private sector in an international environment offering the full range of solutions.

Effectively manage projects/events by creating and executing them against project timelines based on priorities resource availability and other project requirements.


The Work
Project Management (40%):
Ownership and management of projects including virtual hybrid and live events attributed to them.
Planning budgeting program and itinerary building fostering stakeholders' relationships identify upsell opportunities while delivering on project requirements.
Able to provide the full range of services to current and potential clients.
Conduct internal pre-event briefings and post-program debriefings with data analysis and market intelligence.
Provide support to other parts of the business and other businesses as required in the interest of the organization.
Assume responsibility ensuring key processes are followed and adhered to.
Leadership & Relationship Management (30%):
Represent the organization and participate at selected industry events exhibitions social events.
Plan design and delegate operational roles within event/project teams based on the team's skills and expertise.
Recognise team's potential and effort empower and mentor them to develop further.
Maintain good internal communication within the event/project teams.
Maintain enthusiasm and professional standards within their event/project teams.
Mentor and coach team/project members.
Regular and frequent communication with clients to monitor client satisfaction.

Build and maintain the continual development of relationships with suppliers negotiating the best price and deals setting up credit agreements raising invoices attending supplier visits to offices where appropriate.

Financial Management (20%):
Ensure the profitability of the events and projects managing and verifying all income and expenditure.
Administration and IT (10%):
Maintaining and updating of managerial tools such as PMT Clockwork and all appropriate files and databases.

The Must-Have
Fluency in English able to present to all levels of management.
A minimum of 5 years of experience in the meetings industry demonstrating consistent progression in roles and responsibilities.

Extensive experience and track record of planning and executing small- and large-scale virtual and in-person events across APAC and international environments.

Experience with management and operating of budgets and financial control.
Outstanding inter-personal and leadership skills.
Traveling onsite for inspections and accompanying events as required.
Good local knowledge of hotels venues and sites for international clients.
Good written and verbal communication.
Ability to make decisions and to prioritise tasks as well as remain calm under stress.
Problem-solving skills & possess eloquent personal presentation skills.
Competence to work both autonomously and as part of a team.
Ability to motivate and coach team members.
Professional education in Event Management Hotel Management Tourism or another relevant domain.

The Good-to-Have
Additional Asian languages will be a bonus.
Digital savvy including word processing spreadsheets presentation packages and databases preferably Word Excel PowerPoint.
Familiar with Accelo and Success Factor platforms but not a requirement as training will be provided.

The Hive
Reporting to the Director Experiential and required to work closely with the Experiential team.

Additional Local Benefits
Competitive Annual Leave and Birthday Leave.
Employer-paid business Travel Insurance Medical Unlimited Whitecoat Dental Vision and Mental Wellness coverage.
Employer-paid Group Hospital Surgical Outpatient Clinical Outpatient Specialist and Personal Accident.
Comprehensive internal L&D portal and opportunities for external courses.