Collections Data Entry and Management Executive

2 weeks ago


Singapore DEFENCE COLLECTIVE SINGAPORE LTD. Full time
Job Summary

We are seeking a highly organized and detail-oriented Collections Data Entry Executive to join our team at Defence Collective Singapore Ltd. in the Curatorial and Collections Department.

Key Responsibilities
  • Data Entry and Database Management:
    • Accurately input data from physical forms into the Collections Management Database.
    • Upload artefact photographs, official forms and documents into the database.
    • Ensure all data entered is consistent, accurate, and aligned with the organisation's data standards.
    • Provide regular updates on data entry progress and any issues encountered.
  • Data Hygiene and Maintenance:
    • Regularly review and clean up the database to remove duplicates, correct errors, and update information as needed.
    • Work closely with the Collections Managers and Curators to ensure all data is up-to-date and accurate.
    • Monitor and maintain the organisation's data storage on the server, ensuring that files are organised and accessible.
    • Assist in implementing and maintaining protocols for data integrity and security.
    • Participate in team meetings and contribute to improving data management processes.
  • Document Management:
    • Scan physical registration forms and other related official documents.
    • Organise and file scanned documents digitally, ensuring easy retrieval.
    • Maintain the physical filing system, ensuring all documents are securely stored and properly labelled.
  • Administrative Support:
    • Assist with inventory management, including tracking and updating records and locations of artefacts.
    • Assist with collections management tasks by supporting various projects, including artefact store revamps, conservation initiatives, and other operational activities.
Requirements
  • Meticulous with a strong eye for detail.
  • Highly organised with excellent organisational skills.
  • Ability to manage multiple tasks efficiently and adapt to new challenges.
  • Proactive problem solver with a willingness to learn.
  • Proficient in Microsoft Office.
  • Familiarity with databases or similar systems is an advantage, but training will be provided for the right candidate.
Qualifications
  • Prior experience in data entry, administrative roles, or similar positions is beneficial but not mandatory.
  • Higher qualifications or relevant coursework in fields such as Collections Management, Museum Studies, Library Science, and Information Management are advantageous but not essential.


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