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Collections Data Entry Specialist

2 months ago

Singapore DEFENCE COLLECTIVE SINGAPORE LTD. Full time
Job Title: Collections Data Entry Executive

We are seeking a detail-oriented and organized Collections Data Entry Executive to join our team at Defence Collective Singapore Ltd.

The successful candidate will be responsible for accurately entering and managing data within our Collections Management Database, providing essential administrative support for various projects, and assisting with inventory management.

Key Responsibilities:
  1. Data Entry & Database Management: Accurately input data from physical forms into the Collections Management Database, upload artefact photographs and official forms, and ensure all data is consistent and accurate.
  2. Data Hygiene & Maintenance: Regularly review and clean up the database, work closely with Collections Managers and Curators to ensure data accuracy, and monitor and maintain data storage on the server.
  3. Document Management: Scan physical registration forms and other related documents, organise and file scanned documents digitally, and maintain the physical filing system.
  4. Administrative Support: Assist with inventory management, track and update records and locations of artefacts, and support various collections management tasks.
Key Attributes:
  • Meticulous with a strong eye for detail
  • Highly organised with excellent organisational skills
  • Ability to manage multiple tasks efficiently and adapt to new challenges
  • Proactive problem solver with a willingness to learn
  • Proficient in Microsoft Office
  • Familiarity with databases or similar systems is an advantage
Qualifications:
  • Prior experience in data entry, administrative roles, or similar positions is beneficial
  • Higher qualifications or relevant coursework in fields such as Collections Management, Museum Studies, Library Science, and Information Management are advantageous