Operations Research Administrator

2 days ago

Singapore beBeeAdministrative Full time $100,000 - $120,000

Job Title: Operations Research Administrator

About the Role

This key position will play a pivotal role in driving excellence in research administration, managing collaborations and grants, and providing oversight of the PhD Programme in Operations Research and Analytics.

Main Responsibilities:
  • Research Administration & Collaboration:
    • Lead and oversee research administration activities to ensure robust processes for collaborations, industry partnerships, and compliance with regulatory requirements.
    • Drive grant applications: Advise and support researchers in identifying opportunities, preparing applications, internal reviews, timely submission, and post-award administration.
    • Monitor and manage grant portfolios: Oversee financial tracking, milestone monitoring, progress reporting, and compliance for active research grants and collaborative projects.
    • Serve as liaison with academic, industry, and funding partners for research collaborations, ensuring effective communication and issue resolution.
    • Supervise procurement, HR administration, and claims related to grant-funded activities; optimise processes for onboarding research staff, faculty, and students.
    • Maintain oversight of research records, partnership agreements, and audit documentation for internal and external reporting.
  • PhD Programme Management:
    • Oversee PhD Programme administration, ensuring seamless processes for applications, admissions, course registration, examinations, thesis milestones, and graduation requirements.
    • Streamline milestone management: Ensure timely scheduling and documentation of qualifying exams, thesis proposals, research progress reports, and defenses in coordination with faculty and graduate school offices.
    • Advise and support students and faculty on programme matters, appeals, and research-related administrative procedures.
  • Executive Support & Operations:
    • Provide executive support for the Executive Director on research-related meetings, strategic scheduling, and essential travel related to collaborations and grants.
    • Organise event planning for research seminars, workshops, and industry engagement events, ensuring effective resource allocation and logistics.
    • Drive process improvements and digital transformation in research administration functions.
  • Leadership & Reporting:
    • Compile, review, and submit management reports on research activities, grants, PhD programme metrics, and compliance for audits and strategic planning.
    • Champion best practices in research integrity, data management, and regulatory compliance across all administrative processes.
    • Represent the organisation in meetings with stakeholders on research administration, grants, and postgraduate programmes.

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