Singapore Office Operations Coordinator
4 days ago
We are a leading international company with a diverse range of business operations across the globe. Our Singapore branch is an integral part of our global network, and we are seeking a highly skilled and experienced Office Administrator to join our team.
Job Description
The successful candidate will be responsible for providing high-level administrative support to our executives, including travel coordination, meeting organization, and calendar management. They will also be responsible for maintaining office equipment, supplies, and stationery, as well as managing incoming and outgoing mail, parcels, and packages.
The ideal candidate will have relevant experience in office administration, advanced proficiency in MS Office, and hands-on experience with office machines and equipment. They will also have strong customer service skills, excellent time management skills, and attention to detail.
Key Responsibilities
• Serve as the first point of contact for staff and guests, fielding questions and directing them appropriately
• Maintain a good relationship with vendors, service/delivery personnel, and building management team
• Administration duties for visiting executives, including travel coordination, meeting minute taking, and calendar assistance
• Responsible for all general office equipment, supplies, and stationery
• Manage all incoming and outgoing mails, parcels, local & international
• To procure office equipment and office supplies, ensuring cost-effectiveness through sourcing and price negotiation
• Filing, photocopying, and archiving documents as required
• Assist with leasing and tenancy matters where required
• Servicing meetings with beverages as required
• Assist with onboarding plans for new staff members
• Activate and de-activate land and mobile lines for employees
• Support HR to conduct clearance for exiting employees, ensuring smooth handover of office equipment and information
• Assistance in administrative initiatives and upholding procedures ensuring compliance with office policies
Salary and Benefits
Estimated Salary: SGD $4,500 - $6,000 per month (depending on qualifications and experience)
This role offers a competitive salary, comprehensive benefits package, and opportunities for career growth and development in a dynamic and fast-paced environment.
Requirements
To be considered for this role, you should possess:
• Relevant experience in office administration
• Advanced Proficiency in MS Office
• Hands-on experience with office machines and equipment
• Strong customer service skills and customer-focused approach to day-to-day work
• Excellent time management skills and ability to multi-task
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
Bonus Information
In addition to the above requirements, the ideal candidate should be able to lead by example in both professional and personal conduct, displaying innovation through inspiring, creating, and improving processes and products.
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