Sales & Billing Operations Coordinator

6 days ago


Singapore beBeeBilling Full time

Job Overview

We are seeking a highly organized and detail-oriented individual to join our team as a Sales & Billing Coordinator. This is a 1-year contract position, working 5 days a week with flexible hours.

Responsibilities:

  • Create invoices for spare parts orders and service interventions.
  • Submit invoices to customers via email or customer portal.
  • Reconcile payables and receivables for CSS and CSF at month-end.
  • Reconcile purchases, including definitive price reports and sub-con cost reports.
  • Reconcile turnover, WIP, and stock, as well as monthly absorption.
  • Generate Cost of Sales Reports for spares, service, repairs, revamping, warranty, and vouchers.
  • Produce YTD Sales Reports, Sales Cumulative Reports, and Monthly Management Reports.
  • Prepare GST declarations with IRAS every quarter.
  • Assist the accountant in annual external audits.
  • Follow up on unpaid invoices.

In addition to these responsibilities, we require you to process quotations for spare part inquiries from customers (Japan-based), process orders/POs from customers, open sales orders/work orders for customers, confirm orders with customers within 1-3 weeks, coordinate with CS France on delivery schedules, missing parts, and wrong part deliveries, process customer requirements for Certificates of Origin/Quality, and create proforma invoices for customers' orders on advance.


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