Management Assistant Officer

1 week ago


Singapore National University of Singapore Full time
Job Description

The incumbent will be part of a dynamic team in the Undergraduate Programmes section of the College of Design and Engineering (CDE) Dean's Office. The team is responsible for managing and/or overseeing academic administration processes for undergraduate students, from admissions to graduation.

Primary Duties:
1. Examination logistics
. Manage logistical preparation for CDE exam venues.
. Coordinate with movers to manage venue set-up for CDE exam venues.
. Conduct venue inspection before and during examinations period.
. Attend to issues encountered by Department colleagues on-site.
. Assist with examination audit duties.

2. Undergraduate Teaching Opportunities Programme (UTOP)
. Manage application and course registration end-to-end process.
. Maintain website information and prepare email communication to students.
. Issue contracts to students.
. Collate and check final grades and marks from supervisors.

Secondary Duties:

3. Course registration and class timetabling
. Provide first line support for incoming phone calls and email enquiries from students.
. Support course registration and class timetabling main I/C in other duties as assigned.

4. General office support and administration
. Provide first line support for incoming phone calls and walk-in queries.
. Coordinate transcript archival and collection for students returning from student exchange.
. Assist with overseas mailing of documents for students embarking on student exchange.
. Check and collect mails.
. Purchase office and pantry supplies.
. Service printers.

5. Others
. Provide support in official department-wide events.
. Support digital transformation initiatives.

Qualifications


. Polytechnic Diploma holders preferred.
. At least 2 years of working experience candidates with no experience can also be considered.
. Organised and meticulous.
. Able to work effectively in a team.
. Comfortable to use and learn new digital tools.
. Experience in/exposure to the following will be an advantage, though not a requirement:
- Office 365
- PeopleSoft Campus Solutions
- Survey software such as Qualtrics

Department : Dean's Office (College of Design & Eng)

Employee Referral Eligible:

Job requisition ID : 22662



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