Administrative and Operations Support Specialist

3 weeks ago

Singapore Grace Hr Solutions Full time

Administrative and Operations Support Specialist

Our client, an established organisation in Singapore, is expanding. Join them in this exciting journey as an Administrative and Operations Support Specialist. In this role, you will provide comprehensive administrative assistance to the Creative Ministry, Pastoral Operations, and various ministry groups within the organization. Additionally, you will handle procurement tasks, front desk duties, and IT support as needed.

Ministry Executive

. Operation & Administrative support to the Creative ministry, pastoral operation & ministry groups.

. Administrative and Logistics support for wedding and other events.

. Handle ministry request and co-ordinate sending of wellness gifts and wreaths to member

. Dissemination of mass SMS and web flyers to members.

. Outreach to vendors for purchasing and procurement related matters

. Records of logistics supply and inventory

. Electronic filing and archive system for easy issuance, storage, retrieval and management of documents to internal and external parties.

. Manage bookings of the church's facilities and coordinate with other departments to replenish relevant required resources

. Ensure visitors are greeted at the reception and directed to the relevant parties and to direct all incoming calls/ emails to relevant parties

. Receiving and checking of deliveries maintaining stockroom in a tidy condition.

Achievements:

-Participate and collaboration with IT to create department Chatbot for the organization. Develop online submission form for report of Lost and Found Items.

Administrative Assistant

Diocese of Singapore

-Ensure visitors are greeted at the reception and directed to the relevant parties and to direct all incoming calls/ emails to relevant parties

-Administrative support to administrative officer of Chinese Board

-Receiving and checking of deliveries maintaining stockroom in a tidy condition

-Organized and maintained file correspondence, systems and other essential records

-Update and maintain Membership database

-Compiling of Bi-yearly reports

-Maintenance and upkeep of office inventories. (Example: Printers, shredders, Risograph)

-Ordering of supplies and maintenance of records

Sales and Marketing Executive

. Coordinate product information and distribution for major accounts

. Handled face-to-face contacts with new and established customers

. Organized and styled merchandise for effective presentation in a Catalog.

. Kept accurate, current computer records of inventory, international suppliers, shippers.

. Handled all aspects of order taking and processing for import and export

. Served as liaison between companies communicating various issues and

. troubleshooting and resolving problems

Requirements:

.Proven experience in administrative support roles, preferably within a ministry or non-profit organization.

.Strong organizational and multitasking skills with meticulous attention to detail.

.Proficiency in IT tools and systems, with the ability to troubleshoot basic technical issues.

.Excellent communication and interpersonal skills, with a customer-focused approach.

.Ability to work effectively both independently and as part of a team in a fast-paced environment.

.GCE O/A Levels or Diploma qualifications or equivalent experience in administration, business management, or a related field.

.Previous experience in procurement, event coordination, and IT support is highly desirable.

Please submit your updated and comprehensive CV to: [HIDDEN TEXT]for a P&C discussion. Your CV should be updated and in MS WORD FORMAT ONLY (NOT PDF) with full career details, stating current or last drawn salary with full breakdown such as base, incentives, AWS, etc. and expected salary, contact details, educational qualifications, working experiences, reasons for leaving each past employment(s) and availability date.

For quicker processing, please indicate the position applied for on the subject header. We regret to inform that only shortlisted candidates will be notified. However, if you are not selected, we will explore other positions for you, in the near future. All applications will be treated with the strictest confidence.

What our client offers

Our client offers an attractive remuneration package, a fast-paced and exciting working environment and provides challenging opportunities for career advancement. They care about their employees. They are not just an employer. They are a Team. They do not just offer you a job, they offer you a career. By joining their team, you will find a strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for customers, working alongside a passionate team of like-minded colleagues, while building your knowledge/skills and developing your career in a fun, dynamic and fast-growing organization.

Our client advocates fair employment practices, recruits talents based on merit and fit with their corporate values and complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. They are committed to achieving diversity and creating an inclusive working environment. They welcome all applications irrespective of social and cultural background, race, gender, age, religious belief or nationality.

Personal Data Protection Statement for Job Applicants

Please be informed that the personal data you provided by way of your job application to Grace HR Solutions will be collected, used and disclosed by or on behalf of Grace HR Solutions to determine or investigate your suitability, eligibility or qualifications for employment with Grace HR Solutions and/or its clients and manage your application for employment with Grace HR Solutions and/or its clients including identifying you as potential candidate for future suitable positions and/or notifying you of any such positions, either existing or in the future.

Thank You

JESLYN HENG | CEI No: R23119327 |

Grace HR Solutions | EA Licence No: 22C1305 |

UEN: 53456396A

Company Overview

Grace HR Solutions is a boutique professional recruitment consultancy involved in the recruitment of permanent, contract, and temporary positions. We are fully committed to achieving excellence in every assignment through leveraging our vast candidate pool, industry connections, and strategic insights. As the total recruitment and staffing solutions partner, our goal is to provide our Clients the best staffing solutions through an integrated database network supported by localized content and services. We strive to be efficient and effective in matching the right candidate to the right job. Reach out to us to discover even more about how we can help you with all your staffing needs or your own career.

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