Far East Office Receptionist/Admin

2 weeks ago

Singapore Heidmar (far East) Pte. Ltd. Full time

Position: Far East Office Receptionist/Admin

Reports to: MD Far East Office

Main Function:

Provide administrative support to Managing Director and staff.

Duties:

  • Greet and welcome clients and visitors with a friendly and professional demeanor.
  • Answer and direct phone calls in a courteous and efficient manner, taking messages when necessary.
  • Manage incoming and outgoing mail, packages, and deliveries.
  • Arrange courier services.
  • Maintain a tidy and organized reception area, ensuring it reflects our company's professional image.
  • Schedule appointments and meetings, and manage conference room reservations.
  • Assist with basic administrative tasks such as filing, scanning, and data entry.
  • Keep a record of annual leaves used by employees and inform HR Dept via email.
  • Admin task for operations team, including and related to eFleetWatch.
  • Interaction with landlords and with governmental authorities for renewals and any other procedure.

On a weekly /monthly basis:

  • Assist with ordering office supplies and maintaining inventory levels.
  • Collaborate with other departments to support various administrative needs.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Coordinate travel arrangements and accommodations for staff members as needed.
  • Take minutes for weekly (every Friday) office lunch meeting and distribute.
  • Update Public Contacts list for Singapore Office.

On an annual basis:

  • Update corporate hotel rates and coordinate with corporate office (liaise with HQ).
  • Negotiate rates on stationery, supplies/service providers and vendors.
  • Renew and replenish fire extinguishers and check on AED machine.
  • Liaise with Head of Insurance for the Medical Plans.

Miscellaneous:

  • Update staff's personal data, handle staff employment passes with MOM
  • Manage staff insurance issues, adding and terminating staff on group plan in always in direct communication with Head of Insurance
  • Organize company events such as company dinner, staff birthday etc.

Competencies:

  • High school diploma or equivalent associate's or bachelor's degree preferred.
  • Proven experience in a similar role as a receptionist or administrative assistant.
  • Excellent communication and interpersonal skills, with a customer-centric approach.
  • Strong organizational skills and the ability to multitask and prioritize tasks effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
  • Attention to detail and a high level of accuracy in all work.
  • Professional appearance and demeanor.
  • Familiarity with office equipment such as multi-line phone systems, printers, and scanners.
  • Excellent interpersonal skills maintaining confidentiality.

  • Far East Office Receptionist/Admin

    Found in: Talent SG 2A C2 - 2 weeks ago

    Singapore HEIDMAR (FAR EAST) PTE. LTD. Full time

    Roles & ResponsibilitiesPosition: Far East Office Receptionist/AdminReports to: MD Far East OfficeMain Function:Provide administrative support to Managing Director and staff.Duties: Greet and welcome clients and visitors with a friendly and professional demeanor. Answer and direct phone calls in a courteous and efficient manner, taking messages when...

  • Receptionist

    Found in: beBee S SG - 4 weeks ago

    Singapore SPECIALIST NAIL & BEAUTY SPA Full time

    Receptionist at a Beauty SaloonPreferably with  experienceSalary:$2200Looking for both Full-timerWork location at Orchard Far East Shopping CentrePlease Whatsapp at: 9822 7159

  • Telemarketer

    3 weeks ago

    Singapore Far East Service Centre Pte. Ltd. Full time

    Far East Service Centre Pte. Ltd.Far East Service Centre Pte. Ltd. was established in Singapore in 2023. A one-stop service platform.It focuses on bringing the quality products to the service, business and financial resources integration and upgrading with its platform 'Belife' for middle and high-end families.Performance bonusJob Description. Cold call...

  • Sales Executive

    Found in: Talent SG 2A C2 - 2 days ago

    Singapore FAR EAST SERVICE CENTRE PTE. LTD. Full time

    Roles & ResponsibilitiesFar East Service Centre Pte. Ltd.Far East Service Centre Pte. Ltd. was established in Singapore in 2023. A one-stop circle service ecosystem has been established.It focuses on bringing the quality products to the service, business and financial resources integration and upgrading with its platform "Belife" for middle and high-end...

  • Sales Executive

    1 week ago

    Singapore Far East Service Centre Pte. Ltd. Full time

    Far East Service Centre Pte. Ltd.Far East Service Centre Pte. Ltd. was established in Singapore in 2023. A one-stop circle service ecosystem has been established.It focuses on bringing the quality products to the service, business and financial resources integration and upgrading with its platform 'Belife' for middle and high-end families.High Commission,...

  • Admin Assistant cum Receptionist

    2 weeks ago

    Singapore Netventure Properties Two Pte. Ltd. Full time

    Position : Admin Assistant cum ReceptionistLocation : Raffles PlaceWorking hours : Monday â€' Friday, 8:30 am to 6:00 pm.Responsibilities:1) Perform general receptionist jobs.2) Attending to tenants and property agents.3) General duties and ad hoc as assigned.Requirements:1) At lease 1-2 years working experience.2) Proficient in Microsoft Office,...

  • Marketing Executive

    2 weeks ago

    Singapore Far East Service Centre Pte. Ltd. Full time

    Far East Service Centre Pte. Ltd.Far East Service Centre Pte. Ltd. was established in Singapore in 2023. A one-stop circle service ecosystem has been established.It focuses on bringing the quality products to the service, business and financial resources integration and upgrading with its platform 'Belife' for middle and high-end families.Various bonus are...

  • Receptionist cum Admin

    2 weeks ago

    Singapore Fukuyama Engineering & Construction Pte. Ltd. Full time

    We are looking for a receptionist to be responsible for being the face of the office - greeting clients and visitors and general admin duty. You will be in charge of contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail.The candidate will need the following: flexibility is essential, as well as a...

  • Residential Sales Consultant

    2 weeks ago

    Singapore Far East Property Sales Pte. Ltd. Full time

    About UsFar East Organization's Sales and Leasing Group manages a large and diverse portfolio of quality real estate for sale and lease to suit different business and individual needs. The group's portfolio comprises residential, office, industrial and medical units across the island with over 1,000 units for sale and 6.5 million square feet of lettable...

  • Admin Assistant cum Receptionist

    Found in: Talent SG 2A C2 - 2 weeks ago

    Singapore NETVENTURE PROPERTIES TWO PTE. LTD. Full time

    Roles & ResponsibilitiesPosition : Admin Assistant cum ReceptionistLocation : Raffles PlaceWorking hours : Monday – Friday, 8:30 am to 6:00 pm.Responsibilities:1) Perform general receptionist jobs.2) Attending to tenants and property agents.3) General duties and ad hoc as assigned.Requirements:1) At lease 1-2 years working experience.2) Proficient in...

  • Admin Assistant

    Found in: Talent SG 2A C2 - 3 weeks ago

    Singapore ST Recruitment Centre Lic no. 02c4416 Full time

    Diploma / GCE / ITEProper Etiquette & Dress NeatlyProficiency in MS Word / Excel / Access / Formatting SpreadsheetsAnswer Customers Phone Calls / Emails on Standard & Simple Enquires on Our Business Services in the Marine IndustryTo undertake duty as Receptionist and Route Incoming Phone Calls to the Right PartyTo Support Head of HR & Admin in Assigned...

  • Marketing Executive

    Found in: Talent SG 2A C2 - 2 weeks ago

    Singapore FAR EAST SERVICE CENTRE PTE. LTD. Full time

    Roles & ResponsibilitiesFar East Service Centre Pte. Ltd.Far East Service Centre Pte. Ltd. was established in Singapore in 2023. A one-stop circle service ecosystem has been established.It focuses on bringing the quality products to the service, business and financial resources integration and upgrading with its platform "Belife" for middle and high-end...

  • Japanese Speaking Admin/ Receptionist

    Found in: Talent SG 2A C2 - 3 weeks ago

    Singapore THE JAPANESE ASSOCIATION, SINGAPORE Full time

    Roles & ResponsibilitiesJapanese Speaking Admin/Receptionist -1. Singapore Citizen, PR or LTVP.2. Pleasant personality3. Weekdays and Saturdays duty (by Roster)Clinic closed on Sundays and public Holidays4. Salary: hourly rate for part-timer.5. Basic computer skill required6. Interested, please send email to Mdm Chow: hchow@jas.org.sgTell employers what...

  • Office Manager

    Found in: beBee jobs SG - 2 weeks ago

    Singapore Office Admin cum HR Full time

    Key Responsibilities:Manage and maintain a clean, organized, and well-stocked office environment.Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages.Coordinate office supplies procurement and monitor inventory levels.Schedule and coordinate meetings, conferences, and appointments.Assist with travel arrangements for team...

  • Office Manager

    Found in: beBee S SG - 3 weeks ago

    Singapore Office Admin cum HR Full time

    Key Responsibilities:   Manage and maintain a clean, organized, and well-stocked office environment. Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages. Coordinate office supplies procurement and monitor inventory levels. Schedule and coordinate meetings, conferences, and appointments. Assist with travel arrangements for...

  • Office Manager

    Found in: beBee S SG - 3 weeks ago

    Singapore Office Admin cum HR Full time

    Key Responsibilities:   Manage and maintain a clean, organized, and well-stocked office environment. Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages. Coordinate office supplies procurement and monitor inventory levels. Schedule and coordinate meetings, conferences, and appointments. Assist with travel arrangements for...

  • Receptionist cum Admin Assistant

    2 weeks ago

    Singapore Fokker Services Asia Pte Ltd Full time

    Job DescriptionThe role of this Receptionist cum Admin Assistant involves performing general administrative duties within the organization which includes Office & Facilities Management as well as responsible in managing the front desk office.Responsibilities:Responsible for day-to-day front desk reception duties, attend to walk-in visitors and their...

  • Florist

    2 weeks ago

    Singapore Far East Flora Pte Ltd Full time

    FarEastFlora.com Pte Ltd is Singapore's biggest brand name in flowers. We are looking for enthusiastic florists who enjoy learning and working in a fast-paced environment to join our family.Responsibilities:Make floral products for daily orders (hand bouquets, floral arrangements, plant arrangements, floral stands and hampers).Prepare materials as part of...

  • Japanese Speaking Admin/ Receptionist

    3 weeks ago

    Singapore The Japanese Association, Singapore Full time

    Japanese Speaking Admin/Receptionist -1. Singapore Citizen, PR or LTVP.2. Pleasant personality3. Weekdays and Saturdays duty (by Roster)Clinic closed on Sundays and public Holidays4. Salary: hourly rate for part-timer.5. Basic computer skill required6. Interested, please send email to Mdm Chow: [HIDDEN TEXT]

  • Business Office Associate | Clinic Admin | Receptionist | Novena

    2 weeks ago

    Singapore The Supreme Hr Advisory Pte. Ltd. Full time

    Business Office Associate | Clinic Admin | Receptionist | Novena / Orchard Salary: $2000 - $2500 Working Hours: 5.5days | 9am-6pm Weekdays / 9am-1pm Sat Working Location: Fixed - Novena / OrchardJob Description:Answering of inbound calls/emails and assist with enquiresMaking of outbound calls to patients and clinicsTo coordinate with clinics to ensure...