Senior Assistant Manager, HR Administration Support

2 weeks ago


Singapore Nanyang Technological University Full time

This position is part of a team at the University level to provide shared administrative support for faculty searches across Colleges. The objective is to enable the University to hire faculty on a timely basis.

The successful candidate will plan and monitor closely the status for each of the assigned faculty searches to ensure that the hiring timelines are met. He/She will support the School HR Business Partner in partnering with the Dean, Chair and School Search Committee to manage all activities of the faculty search at the College/School level, including the following:

Start a faculty search

  • Work with Dean and Chair to form and appoint School Search Committee (SSC)
  • Seek approval on proposed expenses
  • Draft Search Announcement/ Job Advertisement
  • Advertise job on identified internal and external channels

Facilitate shortlisting and assessment of candidates

  • Coordinate with shortlisted candidates to collate resumes and dossier
  • Solicit references for shortlisted candidates
  • Maintain a record of SSC's evaluation of all applicants
  • Organise campus visits for top candidates
  • Check through the search report submitted by the SSC and ensure that it addresses the requirements outlined in the policy
  • Compile all documents required by the policy to be accompanied with the search report

Facilitate review and approval of selected candidates

  • Draft reports for Chairs and Deans
  • Facilitate to seek approval from Chair and Dean on the selected candidate
  • Collate and submit the dossier and reports required for seeking University's approval on the selected candidate

Key Requirements

  • Bachelor degree in any disciplines Diploma holders will be considered based on merit of experience
  • Experience in performing voluminous administrative tasks, including checking of documents and data for accuracy, drafting summary reports and ensuring compliance with policy and procedure
  • Good communication skills
  • Strong planning and organisation skills
  • Proficient in Microsoft Office applications
  • Good team player, meticulous with service-oriented mindset

This position is on a 1-year contract directly under the payroll of NTU with potential for appointment into permanent position.

Hiring Institution: NTU



  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    In this role, you will be a junior HR advisor who builds strong partnerships with the senior leaders and the HR Centres of Excellence (COE) teams to develop and execute the People Strategies.Our HR Business Partnering team is structured to offer our stakeholders close support in three clusters - namely the Schools/Colleges, Administrative and Research...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    This position is part of a team at the University level to provide shared administrative support for faculty searches across Colleges. The objective is to enable the University to hire faculty on a timely basis.The successful candidate will plan and monitor closely the status for each of the assigned faculty searches to ensure that the hiring timelines are...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Senior Executive/Executive, Recruitment will support the HR operations relating to recruitment of research positions for the University. This includes the end-to-end recruitment processing, ensuring alignment with fair employment practices and creating positive candidate experience. The Senior Executive/Executive is to ensure the delivery of services...


  • Singapore Nanyang Technological University Full time

    In this role, you will be a junior HR advisor who builds strong partnerships with the senior leaders and the HR Centres of Excellence (COE) teams to develop and execute the People Strategies.Our HR Business Partnering team is structured to offer our stakeholders close support in three clusters - namely the Schools/Colleges, Administrative and Research...

  • Snr HR Executive

    2 weeks ago


    Singapore Ling Kwang Home For Senior Citizens Full time

    Job Summary: We are currently seeking an organized and detail-oriented HR and Payroll Administrator to manage and execute our payroll processes, handle benefits administration, and support HR-related activities. This role is crucial in ensuring that our HR operations run smoothly and efficiently.Responsibilities:Administer payroll operations, including...

  • Assistant HR Manager

    2 weeks ago


    Singapore Singapore Aero Support Services Pte. Ltd. Full time

    Responsibilities:Supervise and provide guidance to the HR administrative team, to provide daily HR operational support in the following areas:On boardingConfirmationWork pass application & renewalContract renewalLeave & Benefits ManagementExit ManagementMaintain employment records and ensure data accuracy in the HR Information System.Implement, review, and...

  • HR Administrator

    3 weeks ago


    Singapore Robust International Pte. Ltd. Full time

    Job Summary:The Human Resources Administrator provides essential support to the HR department of Robust International, focusing on administrative tasks, maintaining HR records, assisting with the recruitment process, and supporting the implementation of HR policies and procedures. This position is based in Singapore and contributes to the effective operation...

  • Senior HR Executive

    2 weeks ago


    Singapore Samsung Electronics Singapore Pte. Ltd. Full time

    OVERVIEW & IMPACT:Samsung Electronics Device Solutions is a global leader in Semiconductor Industry. Regional Headquarters in South East Asia - Samsung (Device Solutions) team in Singapore is seeking a talented & committed and versatile Human Resources professional to join the South East Asia (SEA) Human Resources team to support our employees in...

  • HR Assistant Manager

    3 weeks ago


    Singapore Samsung Electronics Singapore Pte. Ltd. Full time

    OVERVIEW & IMPACT:Samsung Electronics Device Solutions is a global leader in Semiconductor Industry. Our Regional Headquarter in South East Asia - Samsung (Device Solutions) team is located in Singapore. We are urgently seeking a talented, committed and versatile Human Resources professional to join the South East Asia (SEA) Human Resources team to support...

  • Senior HR Executive

    Found in: Talent SG 2A C2 - 3 weeks ago


    Singapore SAMSUNG ELECTRONICS SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesOVERVIEW & IMPACT:Samsung Electronics Device Solutions is a global leader in Semiconductor Industry. Regional Headquarters in South East Asia - Samsung (Device Solutions) team in Singapore is seeking a talented & committed and versatile Human Resources professional to join the South East Asia (SEA) Human Resources team to support our...

  • HR Assistant Manager

    Found in: Talent SG 2A C2 - 2 weeks ago


    Singapore SAMSUNG ELECTRONICS SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesOVERVIEW & IMPACT:Samsung Electronics Device Solutions is a global leader in Semiconductor Industry. Our Regional Headquarter in South East Asia - Samsung (Device Solutions) team is located in Singapore. We are urgently seeking a talented, committed and versatile Human Resources professional to join the South East Asia (SEA) Human...

  • HR Assistant

    Found in: Talent SG 2A C2 - 2 days ago


    Singapore MULLENLOWE SINGAPORE PTE LTD Full time

    Roles & ResponsibilitiesThis role will support the business objectives of MullenLowe Singapore through the management of all core HR operations processes and policies. The HR executive supports the Senior HR Executive to manage HR activities for all employees and is responsible for all general HR administration as well as talent acquisition as required.Key...


  • Singapore St. John's Home For Elderly Persons Full time

    St John's Home for Elderly Persons ('SJHEP') is a residential Home under the Ministry of Social and Family Affairs. We have been providing quality and compassionate care to seniors for over 60 years. The Assistant HR Manager/HR Executive should have proven relevant experience in a related setting, excellent organizational and communication skills, and enjoy...


  • Singapore The Supreme Hr Advisory Pte. Ltd. Full time

    HR Admin | Receptionist Support | Training Provided | UbiWorking Hour : Mon-Fri 8.30am-5.30pm Salary : $2500-$3100 Location : Ubi CrescentTo maintain a neat and organised reception area.Perform general receptionist duties and support such as answering all incoming calls and attend to visitors,Ensure upkeep and maintenance of all meeting rooms such as...

  • HR Admin | Receptionist Support | Training Provided | Ubi

    Found in: Talent SG 2A C2 - 5 days ago


    Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesHR Admin | Receptionist Support | Training Provided | UbiWorking Hour : Mon-Fri 8.30am-5.30pmSalary : $2500-$3100Location : Ubi Crescent To maintain a neat and organised reception area. Perform general receptionist duties and support such as answering all incoming calls and attend to visitors, Ensure upkeep and maintenance of all...

  • HR Assistant

    2 weeks ago


    Singapore Mullenlowe Singapore Pte Ltd Full time

    This role will support the business objectives of MullenLowe Singapore through the management of all core HR operations processes and policies. The HR executive supports the Senior HR Executive to manage HR activities for all employees and is responsible for all general HR administration as well as talent acquisition as required.Key...

  • Senior HR Manager

    Found in: Talent SG 2A C2 - 2 days ago


    Singapore JOBALLY PTE. LTD. Full time

    Roles & ResponsibilitiesSenior HR Manager / Assistant HR Director - Asia-Pacific (APAC) RegionRole Overview:As the Senior HR Manager / Assistant HR Director for the Asia-Pacific (APAC) region, you'll be at the forefront of driving HR transformation and operational efficiency within our team. Your role is pivotal, offering professional HR advice to business...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    This incumbent is part of Nanyang Business School (NBS) Corporate Services - Academic Support team, that primarily supports faculty in research and teaching-related administrative matters. The team seeks to achieve operational excellence in creating a customer-focused, faculty-friendly service centre. This incumbent will be the key liaison for faculty on all...

  • Senior HR Manager

    1 week ago


    Singapore Jobally Pte. Ltd. Full time

    Senior HR Manager / Assistant HR Director - Asia-Pacific (APAC) RegionRole Overview:As the Senior HR Manager / Assistant HR Director for the Asia-Pacific (APAC) region, you'll be at the forefront of driving HR transformation and operational efficiency within our team. Your role is pivotal, offering professional HR advice to business stakeholders and senior...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    This role works closely with HR Cluster Lead, HR Business Partner and School Associate Chair (Faculty) on all aspects of faculty affairs and HR partnering with the aim to address faculty manpower and development needs of SoH.Responsibilities:Operational Excellence and Support on Faculty HR / Faculty AffairsEngage in manpower planning and projection of...