Executive, Admin

1 month ago


Singapore Apsn Education Services Ltd. Full time

Job Purpose:

  • Assist the Administration and Operation manager in managing school's operations relating to financial, school safety & security and general administration.

Key Responsibilities:

Document Management

  • Scan and categorise important documents as part of the digitization process.
  • Ensure accurate labeling and filing of electronic files for easy access and retrieval.
  • Maintain confidentiality and security of all documents.

Disposal and Decluttering

  • Identify materials that are no longer needed and prepare them for disposal according to school policies.
  • Coordinate with disposal services for the secure destruction of sensitive documents and the responsible disposal of non-essential items.

Operational Support

  • Assist in the planning and execution of move schedules, ensuring minimal disruption to ongoing operations.
  • Support logistical arrangements for the physical move, including coordination with moving companies, and setup at the new campus.

General administrative support

  • Provide clerical support to ensure operational continuity during the transition phase.
  • Manage emails, answer phone calls, and perform other administrative tasks as needed to support the transition.
  • Perform additional duties as needed to support the transition objectives and timelines.

Job Requirements:

  • Minimum GCE A'/Polytechnic diploma or equivalent
  • 3-5 years working experience in an administrative or operations role is preferred
  • Technical and Digital Literacy - Strong competency in Microsoft Office applications.
  • Have exposure in area of emergency responses and security management
  • Ability to multitask with good time management
  • Good interpersonal skills
  • Responsible and strong work ethic
  • Written and oral communication skills

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