Business Administrator

3 weeks ago


Singapore Wyn (south East Asia) Pte. Ltd. Full time

Job Description

General Administrative Roles

. Oversee office facilities and liaise with landlord/ its agent/ building management agent/ maintenance

vendors to resolve office space related issues

. Handle incoming and outgoing mails, packages, deliveries, etc.

. Receive visitors

. Oversee and maintain overall office operations

. Liaise with cleaning providers for clean and comfortable workspace

. Continually improve functionality of the office

. Manage office supplies, office equipment and pantry supplies

. Act as a first point of contact for vendors/ suppliers/ providers, deal with correspondence

. Obtain Director's approval for quotations

. Oversee purchasing and delivery schedule

. Perform administrative and office support activities, such as townhall meetings, lunch meetings

. Coordinate and maintain records for office

. Other general administrative matters

HR Roles

. On-boarding for new hires

. Maintain employees' personal e-filing

. Off-boarding for leavers

. Other HR operations matters

Accounting Roles

The firm has an external accountant for bookkeeping, annual reporting, etc.

. Prepare and issue invoices directed by Directors, maintain the list

. Register and file invoices from vendors/ suppliers/ providers

. Receive cheque payments, bank-in cheques, update the list

. Supply information related to receivables, issued invoices, received invoices to the external

accountant

. Liaise with the external accountant for payrolls and payables listing

. Upload to payrolls and payables to the bank account

IT Roles

The firm has an external IT provider for maintaining networks, etc.

. Contact the external IT provider for IT issues

Quality Management System (QMS) Roles

. Assist Director-In- Charge on administrative aspects of QMS

Marketing Roles

. Assist Director-In- Charge on administrative aspects of marketing materials

Behaviours

  • Handle confidential information with a high level of integrity and discretion
  • Strong interpersonal, written and communications skills
  • Meticulous, analytical, organized, resourceful, self-motivated, enjoy challenges, eager to learn new things
  • Excellent organizational and time management skills, with the ability to multi-task and prioritise tasks
  • Mature, adaptive and able to interact well with all levels
  • Flexibility to adapt to a fast-paced and rapidly changing environment
  • Ability to work independently and as part of a team

Requirements

  • IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Teams
  • Confident in learning and using computer software quickly
  • Able to communicate effectively in English
  • Diploma/ degree with prior experience in business administrative roles


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