HR & Admin Manager

1 week ago


Singapore Kanken Techno Pte. Ltd. Full time

HR & Admin Manager (Singapore & Malaysia)

Responsibilities:

Human Resource

. Review HR and performance management policies and key KPIs

. Review company handbooks to include any updates or amendments in Employment Acts

. Handles recruitment process including talent sourcing, liaison with recruitment agencies, drafting job posts, onboarding and orientation.

. Plan manpower needs in line with Minstry of Manpower (MOM) directives and apply for work permit, S Pass, EP, DP and process pass renewals

. Organize annual medical checks for employees

. Handles off-boarding process like conduct exit interviews, termination, retirement

. Handles employee's queries, grievances and provides career guidance

. Process monthly Singapore and Malaysia payroll using iPay and UBS SAGE including uploading to banks for payment

. Plan and implement annual performance management and propose division of bonuses

. Submission monthly CPF contribution to CPF Board and pay all relevant taxes like EPF, EIS, SOSCO, Zakat, PCB and corporate taxes to Malaysia statutory boards

. Submission of annual tax forms to IRAS and LHDN (Malaysia equivalent of IRAS)

. Apply and claim from statutory boards childcare leave and training course subsidies

. Ensures proper administration of HR and admin practices in line with corporate compliance by HQ, includes meting out disciplinary actions

. Submission of HR reports like monthly headcount, salary list, organization charts and contact list

. Organize annual team bonding sessions and quarterly staff engagement activities

. Manage and verify annual leaves and benefits entitlement, petty cash and transport claims

. Source and identify safety course providers for employees in Singapore and Malaysia

. Ensure all training, payroll and filing records are in place and maintain office cleanliness

Office Administration

  • Maintain and process any of the general office admin of the company.
  • Stationery & sundry purchasing for office and other ad-hoc projects.
  • Tenancy/Rental Management (For both SG & MY offices and rental units for Employees)
  • Stationery & Office Equipment management (Sourcing, purchasing, maintain)

IT Support

. Liaising with Vendor on IT equipment and Software matters

. Procuring and maintaining of IT equipment (both mobile phones, laptops, router and printer), issue, returns & repair

. Handling IT enquiries from employee

Requirements:

. Singapore Citizen or SGPPR

. Fluent in both English & Mandarin (Proficiency in Japanese language or Malay is a bonus)

. Preferably Bachelor Degree or Graduate Diploma in Human Resource/Capital Management

. Proficient in MS applications like Word, Excel, Powerpoint and Outlook

. At least 5years' experience as HR practitioner in Singapore, be well versed in Singapore Employment Act and willing to learn Malaysia labour laws

. Strong communication skills (both verbal & written)


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