HR & Admin Manager
1 week ago
HR & Admin Manager (Singapore & Malaysia)
Responsibilities:
Human Resource
. Review HR and performance management policies and key KPIs
. Review company handbooks to include any updates or amendments in Employment Acts
. Handles recruitment process including talent sourcing, liaison with recruitment agencies, drafting job posts, onboarding and orientation.
. Plan manpower needs in line with Minstry of Manpower (MOM) directives and apply for work permit, S Pass, EP, DP and process pass renewals
. Organize annual medical checks for employees
. Handles off-boarding process like conduct exit interviews, termination, retirement
. Handles employee's queries, grievances and provides career guidance
. Process monthly Singapore and Malaysia payroll using iPay and UBS SAGE including uploading to banks for payment
. Plan and implement annual performance management and propose division of bonuses
. Submission monthly CPF contribution to CPF Board and pay all relevant taxes like EPF, EIS, SOSCO, Zakat, PCB and corporate taxes to Malaysia statutory boards
. Submission of annual tax forms to IRAS and LHDN (Malaysia equivalent of IRAS)
. Apply and claim from statutory boards childcare leave and training course subsidies
. Ensures proper administration of HR and admin practices in line with corporate compliance by HQ, includes meting out disciplinary actions
. Submission of HR reports like monthly headcount, salary list, organization charts and contact list
. Organize annual team bonding sessions and quarterly staff engagement activities
. Manage and verify annual leaves and benefits entitlement, petty cash and transport claims
. Source and identify safety course providers for employees in Singapore and Malaysia
. Ensure all training, payroll and filing records are in place and maintain office cleanliness
Office Administration
- Maintain and process any of the general office admin of the company.
- Stationery & sundry purchasing for office and other ad-hoc projects.
- Tenancy/Rental Management (For both SG & MY offices and rental units for Employees)
- Stationery & Office Equipment management (Sourcing, purchasing, maintain)
IT Support
. Liaising with Vendor on IT equipment and Software matters
. Procuring and maintaining of IT equipment (both mobile phones, laptops, router and printer), issue, returns & repair
. Handling IT enquiries from employee
Requirements:
. Singapore Citizen or SGPPR
. Fluent in both English & Mandarin (Proficiency in Japanese language or Malay is a bonus)
. Preferably Bachelor Degree or Graduate Diploma in Human Resource/Capital Management
. Proficient in MS applications like Word, Excel, Powerpoint and Outlook
. At least 5years' experience as HR practitioner in Singapore, be well versed in Singapore Employment Act and willing to learn Malaysia labour laws
. Strong communication skills (both verbal & written)
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