Accounts Administrative Assistant

3 weeks ago


Singapore Pluto System Engineering Pte. Ltd. Full time

Job Description:

The Accounts Administrative Assistant supports perform the clerical tasks, including processing and recording transactions, preparing reports and budgets, fielding communications with clients, and reconciling bank statements and invoices. An ideal candidate will be detail-oriented, organized, and effective at managing multiple tasks within deadlines.

Responsibilities:

  • Assist with basic accounting functions such as preparing financial documents, including bills, invoices, accounts payable, and receivable.
  • Posting AP invoice into accounting system with accurate code
  • Prepare payment to Supplier and reconcile supplier's statement
  • Checking and posting staff's claim and reimbursement
  • Assist in AR invoicing and sending monthly statement to customer
  • Contact clients and send reminders to ensure timely payments
  • Maintain proper documentation and filing.
  • To provide administrative support to Accounts department
  • Any other duties as assigned
  • Complete bank reconciliations
  • Enter financial information into appropriate software programs.
  • Manage company ledgers and assist in closing the books monthly.
  • confidentially handle sensitive information.
  • Provide administrative support such as answering phone calls, processing mail, and scheduling appointments.
  • Support the Accounting department with data entry, processing, and recording transactions, updating the ledger, etc

Requirements:

  • At least a Diploma or certification in Business, Finance, or Accounting preferred.
  • Hands-on experience with MS Excel and accounting software
  • Min 1 year of Accounts experiences
  • Strong organizational and time management skills.
  • Ability to multitask and remain motivated and positive.
  • Commitment to working efficiently and accurately.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Ability to work independently on assigned duties.


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