Senior Executive/Assistant Manager, Vice Deans' Office

3 months ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
Lee Kong Chian School of Medicine is looking for an Senior Executive/Assistant Manager to the Vice Deans.

The incumbent will be playing a key role in, but not limited to:
  • Provide secretarial support to Vice Deans and assist them in handling correspondences to internal and external parties
  • Provide general administrative support in coordinating meetings, seminars, workshops and events for the Vice Deans (including arranging of facilities and logistics)
  • Maintain records of activities and projects organized by the Vice Deans
  • Provide support in monitoring and tracking of activities and programs; manage any other administrative duties as assigned by the supervisor.
  • Manage the calendar of Vice Deans strategically, schedule meetings, conference calls, and other engagements to optimize their time.
  • Plan and coordinate the travel arrangement (flight/hotel/transportation) for them.
  • Perform other general duties include covering for the other PAs as and when necessary.


Requirements:
  • Degree holder in Business / Secretariat Studies with LCCI Private Secretarial Certificate or its equivalent
  • At least 4 years of experience in an administration role, preferably in Higher Education
  • Experience in taking notes of meeting and transcribing of audio recordings
  • Good command of English with excellent communication, organizational and interpersonal skills
  • Meticulous and able to work independently and effectively in a fast-paced environment
  • Able to handle multiple assignments concurrently (all with tight deadlines), with minimal supervision
  • Outgoing and confident personality with a pleasant disposition


Hiring Institution: LKC

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